How To Fix HRFPM506 - Open document &1 cannot be processed in closed period &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM - Messages Budget Planning & Budget Execution

• Message number: 506

• Message text: Open document &1 cannot be processed in closed period &2

What causes this issue?

The completion indicator is not set for the document processed by the
system during commitment creation. However, its due date is before the
closing date that is currently set for its company code in the system

System Response

Document processing will be declined by the system.

How to fix this error?

Make sure that the completion indicator has been adjusted by the program
<DS:RE.RHRFPM_SET_CLOSED_INDICATOR>Processing of Completion Indicator
for Commitment Document</>.
If necessary, you can adjust the closing date in maintenance view
V_T77HRFPMCLSNGA or Customizing view V_T77HRFPM_CLSNG.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM506 - Open document &1 cannot be processed in closed period &2 ?

  The SAP error message HRFPM506 indicates that there is an attempt to process a document (in this case, a personnel action or related HR document) in a closed period. This typically occurs in Human Capital Management (HCM) or Payroll modules when the system is configured to prevent changes to certain data in periods that have already been closed for processing.
  Cause:
  
  Closed Period: The primary cause of this error is that the document you are trying to process is dated in a period that has been closed. This could be due to payroll processing, financial closing, or other reasons where data integrity is critical.
  Configuration Settings: The system may have been configured to restrict changes to certain types of documents in closed periods to maintain data integrity and compliance with accounting or HR policies.
  
  Solution:
  
  Check Period Status: Verify the status of the period in which the document is dated. You can do this by checking the period control settings in the relevant module (e.g., Payroll, Time Management).
  Open the Period: If it is necessary to process the document, you may need to open the closed period. This typically requires administrative privileges and should be done with caution, as it can affect reporting and compliance.
  
  Navigate to the relevant transaction (e.g., transaction code OB52 for financial periods) and adjust the period settings.
  
  
  Adjust Document Date: If possible, consider changing the date of the document to a period that is open. This may involve editing the document or creating a new one with the correct date.
  Consult with HR/Finance Team: If you are unsure about the implications of opening a closed period or changing document dates, consult with your HR or Finance team to ensure compliance with internal policies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and OB52 (Change Posting Periods).
  Authorization: Ensure that you have the necessary authorizations to make changes to periods or documents.
  Documentation: Review SAP documentation or help files related to period control and document processing in HCM to understand the implications of your actions.
  Testing: If you decide to open a period or make changes, consider testing in a development or quality assurance environment before applying changes in production.
  
  By following these steps, you should be able to address the HRFPM506 error and proceed with the necessary document processing.