How To Fix HRFPM507 - Closed line item &1 cannot be processed in open period &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM - Messages Budget Planning & Budget Execution

• Message number: 507

• Message text: Closed line item &1 cannot be processed in open period &2

What causes this issue?

The completion indicator is set for the document line item processed by
the system during commitment creation. However, its due date is after
the closing date that is currently set for the company code in the
system.

System Response

Processing will be declined by the system.

How to fix this error?

Make sure that the completion indicator for the associated document has
been adjusted by the program <DS:RE.RHRFPM_SET_CLOSED_INDICATOR>
Processing of Completion Indicator for Commitment Documents</>.
If necessary, you can adjust the closing date in maintenance view
V_T77HRFPMCLSNGA or Customizing view V_T77HRFPM_CLSNG.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM507 - Closed line item &1 cannot be processed in open period &2 ?

  The SAP error message HRFPM507, which states "Closed line item &1 cannot be processed in open period &2," typically occurs in the context of Human Resources (HR) and Payroll Management when there is an attempt to process a closed line item in a payroll period that is still open. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Closed Line Item: The line item referenced in the error message has been closed, meaning that it is no longer available for processing. This could be due to the payroll period being finalized or closed.
  Open Period: The error indicates that there is an attempt to process this closed line item in a payroll period that is still open, which is not allowed.
  Data Integrity: The system is designed to maintain data integrity by preventing changes to finalized payroll data.
  
  Solution:
  
  Check Line Item Status: Verify the status of the line item mentioned in the error message. You can do this by navigating to the relevant payroll or HR transaction where the line item is recorded.
  Review Payroll Periods: Ensure that you are working within the correct payroll period. If you need to make changes to a closed line item, you may need to reopen the payroll period, if your organization’s policies allow it.
  Reprocess Payroll: If the line item needs to be adjusted, you may need to reverse the payroll for the affected period and then reprocess it after making the necessary changes.
  Consult with HR/Payroll Team: If you are unsure about the implications of reopening a payroll period or making changes to closed line items, consult with your HR or Payroll team for guidance.
  Use Correction Transactions: If applicable, use correction transactions or processes provided by SAP to handle adjustments without reopening closed periods.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Documentation: Review SAP documentation related to payroll processing and line item management to understand the implications of closed line items and how to manage them effectively.
  User Roles and Permissions: Ensure that you have the necessary permissions to make changes to payroll data, as restrictions may be in place to prevent unauthorized modifications.
  
  Conclusion:
  The HRFPM507 error message indicates a need to address the status of the line item in question. By following the steps outlined above, you can identify the cause and implement the appropriate solution while ensuring compliance with your organization’s payroll processing policies.