How To Fix HRFORMS712 - You are not allowed to use the logical database to sort

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFORMS - Messages for HR Form Builder

• Message number: 712

• Message text: You are not allowed to use the logical database to sort

What causes this issue?

You tried to sort data in the logical database while it was being
selected. There is no point in sorting data this way unless the Smart
Form is accessed for each selected personnel number. If the Smart Form
is accessed for all selected personnel numbers after data has been read,
the data should be sorted by the Smart Form's flow logic.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRFORMS712 - You are not allowed to use the logical database to sort ?

  The SAP error message HRFORMS712 ("You are not allowed to use the logical database to sort") typically occurs in the context of SAP HR (Human Resources) forms when there is an attempt to sort data retrieved from a logical database in a way that is not permitted.
  Cause:
  This error is generally caused by one of the following reasons:
  
  
  Logical Database Restrictions: The logical database being used (e.g., PNP, PNPCE) has restrictions on sorting. In SAP HR, certain logical databases are designed to retrieve data in a specific order, and sorting may not be allowed to maintain data integrity.
  
  
  Form Configuration: The configuration of the HR form may not be set up to allow sorting. This can happen if the form is designed to work with a specific data structure that does not support sorting.
  
  
  Custom Code: If there is custom code or enhancements that attempt to sort the data retrieved from the logical database, it may trigger this error.
  
  
  Solution:
  To resolve the HRFORMS712 error, consider the following steps:
  
  
  Check Logical Database Usage: Review the logical database being used in the form. Ensure that it is appropriate for the data you are trying to retrieve and that it supports the operations you want to perform.
  
  
  Modify Form Configuration: If you have access to the form configuration, check the settings related to sorting. You may need to adjust the form to either remove the sorting requirement or change the way data is retrieved.
  
  
  Review Custom Code: If there is any custom code involved, review it to ensure that it does not attempt to sort data from the logical database. If sorting is necessary, consider retrieving the data into an internal table and then sorting that table instead.
  
  
  Use Alternative Data Retrieval Methods: If sorting is essential for your use case, consider using a different method to retrieve the data, such as using a custom report or a different logical database that allows sorting.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific logical database and the HR forms you are working with. There may be specific guidelines or best practices outlined by SAP.
  
  
  Contact SAP Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP support for assistance. They may provide insights specific to your SAP version and configuration.
  
  
  Related Information:
  
  Logical Databases in SAP HR: Understanding how logical databases work in SAP HR can help in troubleshooting issues related to data retrieval.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates and patches.
  SAP Community: Engaging with the SAP Community can provide insights from other users who may have encountered and resolved similar issues.
  
  By following these steps, you should be able to identify the cause of the HRFORMS712 error and implement a suitable solution.