How To Fix HRESS_UN033 - No matching records found for the specified selection criteria

SAP Error Message - Details

• Message type: E = Error

• Message class: HRESS_UN - Messages for NPO specific scenarios

• Message number: 033

• Message text: No matching records found for the specified selection criteria

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRESS_UN033 - No matching records found for the specified selection criteria ?

  The SAP error message HRESS_UN033: No matching records found for the specified selection criteria typically occurs in the context of the SAP Human Resources (HR) module, particularly when users are trying to retrieve data related to employee records, such as in reports or queries.
  Cause:
  This error message indicates that the system could not find any records that match the criteria specified in the selection screen. The reasons for this could include:
  
  
  Incorrect Selection Criteria: The filters or parameters entered in the selection screen may not match any existing records. This could be due to incorrect dates, employee IDs, or other criteria.
  
  
  Data Not Yet Entered: The data you are trying to access may not have been entered into the system yet. For example, if you are looking for records for a newly hired employee, their data may not be fully processed.
  
  
  Authorization Issues: The user may not have the necessary authorizations to view certain records, leading to the appearance that no records exist.
  
  
  Data Archiving: Records may have been archived and are no longer available in the active database.
  
  
  Selection Screen Defaults: Sometimes, the default values in the selection screen may not correspond to any existing records.
  
  
  Solution:
  To resolve the HRESS_UN033 error, you can take the following steps:
  
  
  Review Selection Criteria: Double-check the parameters you have entered in the selection screen. Ensure that they are correct and relevant to the data you are trying to retrieve.
  
  
  Expand Date Ranges: If you are filtering by date, try expanding the date range to see if records exist outside of your specified range.
  
  
  Check Data Entry: Verify that the data you are looking for has been entered into the system. You may need to consult with HR personnel to confirm this.
  
  
  Authorization Check: Ensure that you have the necessary permissions to view the records. If you suspect an authorization issue, contact your SAP security administrator.
  
  
  Consult with IT Support: If you suspect that records may have been archived, consult with your IT department or SAP Basis team to check the archiving status.
  
  
  Use Alternative Queries: If the standard report or query is not yielding results, consider using alternative reports or transaction codes that may provide the information you need.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HR, such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data), to check employee records directly.
  SAP Notes: Check SAP Notes and Knowledge Base Articles for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for the specific module you are working with to understand the data structure and reporting capabilities.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.