How To Fix HRESS_JPFWS040 - You select a substitution DWS; complete the substitution information

SAP Error Message - Details

• Message type: E = Error

• Message class: HRESS_JPFWS - Japan Flexible Work Schedule (ESS WDA)

• Message number: 040

• Message text: You select a substitution DWS; complete the substitution information

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRESS_JPFWS040 - You select a substitution DWS; complete the substitution information ?

  The SAP error message HRESS_JPFWS040 typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with workflows and substitutions. This error indicates that a substitution has been selected, but the required substitution information has not been fully completed.
  Cause:
  The error is triggered when:
  
  A user attempts to set up a substitution (for example, when a manager is going on leave and needs someone to take over their responsibilities).
  The necessary details for the substitution (such as the start and end dates, the person being substituted, or specific tasks to be handled) have not been filled out completely.
  
  Solution:
  To resolve this error, follow these steps:
  
  
  Access the Substitution Setup:
  
  Navigate to the relevant transaction or application where you set up the substitution (e.g., the "Substitution" or "Delegation" section in the SAP GUI or Fiori).
  
  
  
  Complete Required Fields:
  
  Ensure that all mandatory fields are filled out. This typically includes:
  
  Substituting User: The user who will take over the responsibilities.
  Start Date and End Date: The period during which the substitution is valid.
  Tasks or Responsibilities: Any specific tasks that the substitute will handle.
  
  
  
  
  
  Check for Additional Information:
  
  Depending on your organization's configuration, there may be additional fields that need to be completed. Review any guidelines or documentation provided by your organization.
  
  
  
  Save Changes:
  
  After filling in all required information, save the changes and try to proceed with the workflow again.
  
  
  
  Test the Substitution:
  
  If possible, test the substitution to ensure that it works as expected and that the substitute can access the necessary tasks.
  
  
  
  Related Information:
  
  User Roles and Authorizations: Ensure that the user being substituted has the appropriate authorizations to perform the tasks assigned to them.
  Workflow Configuration: If the issue persists, it may be necessary to check the workflow configuration settings in SAP to ensure that they are set up correctly.
  SAP Notes and Documentation: Check SAP Notes for any known issues or patches related to this error message. SAP's support portal may have additional resources or updates that could be relevant.
  
  If the problem continues after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP's official documentation for further assistance.