How To Fix HRDPBS_SP004 - Working hours on &2 exceed the permitted &1 hours

SAP Error Message - Details

• Message type: E = Error

• Message class: HRDPBS_SP -

• Message number: 004

• Message text: Working hours on &2 exceed the permitted &1 hours

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRDPBS_SP004 - Working hours on &2 exceed the permitted &1 hours ?

  The SAP error message HRDPBS_SP004 indicates that the working hours recorded for an employee exceed the permitted limit defined in the system. This error typically arises in the context of time management and payroll processing within the SAP Human Resources (HR) module.
  Cause:
  
  Exceeding Working Hours: The primary cause of this error is that the total working hours for a specific period (e.g., a day, week, or month) exceed the maximum allowed hours set in the system.
  Configuration Issues: There may be incorrect configuration in the time management settings, such as the definition of working time models, overtime rules, or collective agreements.
  Data Entry Errors: Incorrect data entry by HR personnel or employees can lead to this error, such as entering too many hours for a specific time period.
  Absence Management: If an employee has taken leave or absence, but the hours are still being counted towards their total working hours, it may lead to exceeding the permitted hours.
  
  Solution:
  
  Review Working Hours: Check the recorded working hours for the employee in question. Ensure that they do not exceed the permitted limit defined in the system.
  Adjust Time Entries: If the hours are indeed incorrect, adjust the time entries to reflect the accurate working hours.
  Check Configuration: Review the configuration settings in the SAP system related to working hours, including:
  
  Work schedules
  Overtime rules
  Collective agreements
  Ensure that these settings align with the organization's policies and legal requirements.
  
  
  Consult with HR: If the issue persists, consult with the HR department or the person responsible for time management to ensure that all policies are being followed correctly.
  Use Time Evaluation: Run the time evaluation process to check for any discrepancies in the time data and correct them as necessary.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that provide solutions or workarounds for specific error messages.
  Documentation: Refer to the SAP Help Portal for detailed documentation on time management and payroll processing.
  Training: Ensure that HR personnel are adequately trained in using the SAP system to minimize data entry errors and understand the implications of working hour limits.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the HRDPBS_SP004 error effectively.