How To Fix HRDPBS_SP003 - Rest time not observed between &1 on &2 and &3 on &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRDPBS_SP -

• Message number: 003

• Message text: Rest time not observed between &1 on &2 and &3 on &4

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRDPBS_SP003 - Rest time not observed between &1 on &2 and &3 on &4 ?

  The SAP error message HRDPBS_SP003 indicates that there is a violation of the rest time requirement between two work periods for an employee. This error typically arises in the context of time management and payroll processing, particularly when dealing with work schedules and rest periods defined in the system.
  Cause:
  The error message occurs when the system detects that the rest time (the required break between two work periods) is not being observed. This can happen due to various reasons, such as:
  
  Incorrect Work Schedule: The employee's work schedule may not be configured correctly, leading to overlapping work periods without sufficient rest time.
  Time Entry Errors: Manual time entries may have been made that do not comply with the defined rest time rules.
  Configuration Issues: The configuration settings for rest periods in the time management module may not be set up correctly.
  Collective Agreements: There may be specific labor agreements or regulations that dictate mandatory rest periods that are not being adhered to.
  
  Solution:
  To resolve the HRDPBS_SP003 error, you can take the following steps:
  
  
  Review Work Schedule: Check the employee's work schedule to ensure that it is set up correctly and that the rest periods are defined according to the company's policies and legal requirements.
  
  
  Check Time Entries: Review the time entries for the employee to identify any discrepancies or errors that may have led to the violation of rest time. Correct any incorrect entries.
  
  
  Configuration Settings: Verify the configuration settings in the SAP system related to rest periods. Ensure that the rules for rest time are correctly defined in the system.
  
  
  Consult Collective Agreements: If applicable, review any collective agreements or labor laws that may impose specific rest time requirements. Ensure that the system settings align with these regulations.
  
  
  Use Time Evaluation: Run the time evaluation process to check for any inconsistencies in the time data. This can help identify issues that need to be addressed.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling this error message.
  
  
  Engage with HR or Payroll Team: If necessary, collaborate with the HR or payroll team to ensure that all policies are being followed and that the system is configured to meet those policies.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PT60 (Time Evaluation) to review and correct data.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or patches related to this error.
  Training: Ensure that staff responsible for entering time data are trained on the importance of observing rest periods and the implications of not doing so.
  
  By following these steps, you should be able to identify the cause of the HRDPBS_SP003 error and implement the necessary corrections to resolve it.