How To Fix HRDPBS_SP001 - Overlap of &1 on &2 and &3 on &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRDPBS_SP -

• Message number: 001

• Message text: Overlap of &1 on &2 and &3 on &4

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRDPBS_SP001 - Overlap of &1 on &2 and &3 on &4 ?

  The SAP error message HRDPBS_SP001 indicates an overlap in time periods for personnel actions or infotypes in the Human Resources module. Specifically, it suggests that there are conflicting entries for the same employee in the specified time frames.
  Cause:
  The error typically arises when:
  
  There are overlapping records for the same infotype (e.g., employment, absence, or other HR-related data) for a specific employee.
  Two or more records are trying to be created or modified for the same employee that have overlapping validity periods.
  
  Solution:
  To resolve the HRDPBS_SP001 error, you can follow these steps:
  
  
  Identify Overlapping Records:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the infotypes for the employee in question.
  Look for infotypes that have overlapping validity periods.
  
  
  
  Adjust Validity Periods:
  
  If you find overlapping records, you will need to adjust the validity periods of the infotypes. This may involve:
  
  Deleting or archiving the conflicting record.
  Changing the start or end date of one of the records to eliminate the overlap.
  
  
  
  
  
  Check for Batch Jobs:
  
  If the error occurs during a batch job or mass processing, ensure that the data being processed does not contain overlaps.
  
  
  
  Consult with HR Team:
  
  If you are unsure about which records to modify, consult with your HR team or the person responsible for maintaining employee records to ensure that changes are appropriate.
  
  
  
  Testing:
  
  After making adjustments, test the changes to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store specific types of data related to employees. Each infotype has a validity period, and overlaps can lead to data integrity issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR data management, such as PA20, PA30, PA40 (for personnel actions), and others.
  Documentation: Review SAP documentation or help files related to personnel administration for more detailed guidance on managing infotypes and resolving conflicts.
  
  By following these steps, you should be able to resolve the HRDPBS_SP001 error and ensure that employee records are maintained correctly without overlaps.