How To Fix HRCCE00PAY035 - Group pers assigt &2 for grping reason &1 cannot be changed from &3 to &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCCE00PAY - Payroll for Concurrent Employment

• Message number: 035

• Message text: Group pers assigt &2 for grping reason &1 cannot be changed from &3 to &4

What causes this issue?

You want to change the grouping for
<DS:GLOS.C55E1701BDD7D511AE7A0800062AFB0F>personnel assignment</> &V2&
retroactively, from grouping &V3& to grouping &V4&. However, this is
not permitted for grouping reason &V1&.

System Response

The employee is rejected during the payroll run.

How to fix this error?

If you want to change the grouping retroactively, end the personnel
assignment affected and create a new personnel assignment for the
employee with the new grouping. By doing this you create a claim. You
have to transfer it manually from the old to the new personnel
assignment. To do so, edit the <LS>Additional Payments</> infotype
(0015) for the old and new personnel assignment.
Run payroll again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRCCE00PAY035 - Group pers assigt &2 for grping reason &1 cannot be changed from &3 to &4 ?

  The SAP error message HRCCE00PAY035 typically occurs in the context of personnel administration and payroll processing. This error indicates that there is an issue with changing the grouping reason for a personnel assignment. Here’s a breakdown of the components of the error message:
  
  Group personnel assignment: This refers to the categorization of employees based on certain criteria, such as their job roles, departments, or other classifications.
  Grouping reason: This is the reason or justification for the grouping of personnel assignments.
  Cannot be changed from &3 to &4: This part of the message indicates that the system is trying to change the grouping reason from one value (represented by &3) to another (represented by &4), but this change is not allowed.
  
  Causes
  
  Configuration Issues: The grouping reasons may not be configured correctly in the system, or there may be restrictions on changing certain grouping reasons.
  Data Integrity Constraints: There may be data integrity rules in place that prevent changing the grouping reason if certain conditions are not met (e.g., if there are existing payroll results or other dependencies).
  Authorization Issues: The user attempting to make the change may not have the necessary authorizations to perform this action.
  Business Rules: There may be specific business rules defined in the system that restrict changes to grouping reasons under certain circumstances.
  
  Solutions
  
  Check Configuration: Review the configuration settings for grouping reasons in the SAP system. Ensure that the grouping reasons are set up correctly and that there are no restrictions preventing the change.
  Review Data Dependencies: Check if there are any existing payroll results or other dependencies that might be preventing the change. If so, you may need to resolve these issues first.
  User Authorizations: Verify that the user has the necessary authorizations to change the grouping reason. If not, you may need to adjust the user's roles or permissions.
  Consult Business Rules: If there are specific business rules in place, consult with the relevant stakeholders to understand the rationale behind the restrictions and determine if an exception can be made.
  Use Transaction Codes: If applicable, use transaction codes like PA30 (Maintain HR Master Data) to check the personnel assignment details and make necessary adjustments.
  
  Related Information
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional guidance.
  Documentation: Review SAP documentation related to personnel administration and payroll processing for more context on grouping reasons and their implications.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.