How To Fix HRCALARREPORTING021 - Payment date of absence &1 has been modified

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALARREPORTING - Messages for payroll reports

• Message number: 021

• Message text: Payment date of absence &1 has been modified

What causes this issue?

The selected payment date (Section "Off-cycle payroll run data" on the
selection screen) is later than the payment date for the next regular
payroll run.
&WHAT TO DO&
The system activates the payment date for the leave payment off-cycle
payroll run on the payment date of the regular payroll period.
If the date the system proposes is not the date you want, change the
selection you have made on the selection screen of the report and
repeat the operation.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALARREPORTING021 - Payment date of absence &1 has been modified ?

  The SAP error message HRCALARREPORTING021, which states "Payment date of absence &1 has been modified," typically occurs in the context of absence management within the SAP Human Capital Management (HCM) module. This error indicates that the payment date for a specific absence record has been changed, which may lead to inconsistencies or issues in payroll processing.
  Cause:
  
  Manual Changes: The payment date for the absence may have been manually changed by a user, which can lead to discrepancies in the payroll calculations.
  Data Migration: If data was migrated from another system or during a system upgrade, the payment dates may not have been correctly aligned with the new system's requirements.
  Configuration Issues: There may be configuration settings in the absence management module that are not aligned with the payroll processing rules.
  Absence Type Settings: The absence type may have specific settings that restrict changes to the payment date.
  
  Solution:
  
  Review Changes: Check the change logs to see who modified the payment date and why. This can help identify if the change was intentional or an error.
  Revert Changes: If the modification was not intended, revert the payment date to its original value.
  Configuration Check: Review the configuration settings for the absence type and ensure they are set up correctly. This includes checking the payment date rules and any related infotypes.
  Consult Documentation: Refer to SAP documentation or notes related to absence management and payroll processing for any specific guidelines or known issues.
  Testing: If changes were made to the configuration, conduct thorough testing in a development or quality assurance environment before applying changes to the production system.
  User Training: Ensure that users who are responsible for entering or modifying absence records are trained on the implications of changing payment dates.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PT60 (Time Evaluation) to review and manage absence records.
  Documentation: Review the SAP Help Portal for detailed information on absence management and payroll processing.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HCM for further assistance.