How To Fix HRCALARREPORTING022 - Impossible to calculate off-cycle payroll run for absence of &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALARREPORTING - Messages for payroll reports

• Message number: 022

• Message text: Impossible to calculate off-cycle payroll run for absence of &1

What causes this issue?

The system has foreseen that this absence is settled and paid via an
off-cycle payroll run before the regular payroll run. The off-cycle
payroll calculation for this absence has not been executed. There are
three situations that may have caused this error:
The absence has already been settled via a regular payroll run.
The absence has been entered after executing the regular payroll run
for the period including the said absence and the date of the off-cycle
payroll run is prior to the last executed regular payroll run.
The payment date selected (section: Off-cycle run data" in the
selection screen is prior to the last executed regular payroll run.

How to fix this error?

RESET N1
According to the error type identified:
In the first situation mentioned above, you cannot calculate this
absence via an off-cycle payroll run.
In the second situation, you must calculate this absence together with
the next regular payroll.
In the third situation, change the date specified and enter a date
after the last executed regular payroll run.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALARREPORTING022 - Impossible to calculate off-cycle payroll run for absence of &1 ?

  The SAP error message HRCALARREPORTING022 indicates that the system is unable to calculate an off-cycle payroll run for a specific absence type (represented by &1). This error typically arises in the context of payroll processing when there are issues related to absence records or payroll configuration.
  Causes:
  
  Missing Absence Data: The absence record for the employee may not be properly maintained or may be missing.
  Incorrect Configuration: There may be issues with the configuration of the absence types or payroll schema that prevent the calculation from being performed.
  Payroll Status: The employee's payroll status may not allow for off-cycle processing.
  Time Evaluation Issues: If time evaluation has not been run or has errors, it can lead to issues in calculating payroll.
  Absence Quota Issues: The absence quota may not be sufficient or may not be correctly defined.
  
  Solutions:
  
  Check Absence Records: Verify that the absence record for the employee is correctly entered and that all necessary fields are filled out.
  Review Configuration: Ensure that the absence type is correctly configured in the system. Check the relevant payroll schema and rules to ensure they accommodate off-cycle payroll runs.
  Check Payroll Status: Confirm that the employee's payroll status allows for off-cycle payroll processing. If necessary, update the status.
  Run Time Evaluation: If time evaluation has not been run, execute it to ensure that all time-related data is up to date.
  Review Quotas: Check the absence quotas for the employee to ensure they are correctly defined and sufficient for the absence type in question.
  Consult Documentation: Refer to SAP documentation or support notes related to payroll processing and absence management for additional guidance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee records.
  SAP Notes: Look for relevant SAP Notes that may address this specific error or provide patches or updates.
  Testing: After making changes, perform a test run of the payroll to ensure that the issue is resolved.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.