How To Fix HRBENUS_ACA032 - Original Record not found for Employee &1 while processing correction

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBENUS_ACA - Affordable Care Act System Messages

• Message number: 032

• Message text: Original Record not found for Employee &1 while processing correction

What causes this issue?

The employee does not have an original record, but has a correction or
replacement record.

System Response

The employee is rejected.

How to fix this error?

Check your results and ensure that the employee has an original record
before generating a correction or replacement.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBENUS_ACA032 - Original Record not found for Employee &1 while processing correction ?

  The SAP error message HRBENUS_ACA032: Original Record not found for Employee &1 while processing correction typically occurs in the context of the Affordable Care Act (ACA) reporting in the United States. This error indicates that the system is unable to find the original record for the specified employee when attempting to process a correction for ACA reporting.
  Causes:
  
  Missing Original Record: The original ACA record for the employee may not exist in the system. This can happen if the record was never created or if it was deleted.
  Incorrect Employee ID: The employee ID specified in the correction process may be incorrect or may not match any existing records.
  Data Migration Issues: If there were recent data migrations or changes in the employee records, the original records may not have been properly migrated or linked.
  Timing Issues: The correction process may be attempted before the original record has been fully processed or posted in the system.
  
  Solutions:
  
  Verify Employee ID: Check the employee ID provided in the error message to ensure it is correct and corresponds to an existing employee in the system.
  Check Original Records: Look for the original ACA records for the employee in question. You can do this by navigating to the relevant ACA reporting transactions or tables in SAP.
  Recreate Original Record: If the original record is missing, you may need to recreate it if possible. This may involve entering the necessary data manually or using a batch process.
  Review Correction Process: Ensure that you are following the correct steps for processing corrections in the ACA reporting module. Refer to SAP documentation or consult with your SAP support team for guidance.
  Consult SAP Notes: Check for any relevant SAP Notes or updates that may address this specific error. SAP frequently releases updates and patches that can resolve known issues.
  Contact SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP support for further assistance. They may have additional insights or tools to help resolve the issue.
  
  Related Information:
  
  ACA Reporting: The Affordable Care Act requires employers to report health insurance coverage information to the IRS. This involves generating forms such as 1095-C and 1094-C.
  SAP Modules: This error is typically encountered in the SAP Human Capital Management (HCM) module, specifically in the Benefits Administration area related to ACA reporting.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PC00_M99_CACA (for ACA reporting) and others that may be used for managing employee benefits and records.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.