How To Fix HRBENUS_ACA031 - Employee &1 can't be processed. Data is split in XMLs with diff statuses.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBENUS_ACA - Affordable Care Act System Messages

• Message number: 031

• Message text: Employee &1 can't be processed. Data is split in XMLs with diff statuses.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRBENUS_ACA031 - Employee &1 can't be processed. Data is split in XMLs with diff statuses. ?

  The SAP error message HRBENUS_ACA031 indicates that there is an issue with processing an employee's data due to the data being split across multiple XML files with different statuses. This error typically arises in the context of the Affordable Care Act (ACA) reporting in the United States, where employee data is reported to the IRS.
  Cause:
  
  Data Splitting: The employee's data is divided into multiple XML files, which may occur if there are multiple records for the same employee (e.g., different employment statuses, changes in coverage, etc.).
  Inconsistent Statuses: The XML files may have different statuses (e.g., one file may indicate an active status while another indicates a terminated status), leading to confusion in processing.
  Configuration Issues: There may be issues with the configuration of the ACA reporting process in SAP, leading to improper generation of XML files.
  
  Solution:
  
  Consolidate Data: Review the XML files generated for the employee and consolidate the data into a single file if possible. Ensure that all relevant information is included and that the statuses are consistent.
  Check Employee Records: Verify the employee's records in the SAP system to ensure that there are no discrepancies in their employment status or benefits data.
  Reprocess the Data: After consolidating the data and ensuring consistency, attempt to reprocess the employee's data for ACA reporting.
  Review Configuration: Check the configuration settings for ACA reporting in SAP to ensure that they are set up correctly. This may involve reviewing the settings for data extraction and XML generation.
  Consult Documentation: Refer to SAP documentation or support resources for specific guidance on handling this error message and the ACA reporting process.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates/fixes related to ACA reporting.
  Support Community: Engage with the SAP Community or forums where other users may have encountered similar issues and can provide insights or solutions.
  Testing: If changes are made to the employee records or configuration, conduct thorough testing to ensure that the issue is resolved and that the data is processed correctly.
  
  If the problem persists after following these steps, it may be necessary to involve SAP support for further assistance.