How To Fix HRBENUS_ACA033 - Employee &1 has changes although submission status is rejected.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBENUS_ACA - Affordable Care Act System Messages

• Message number: 033

• Message text: Employee &1 has changes although submission status is rejected.

What causes this issue?

Replacement runs should only replace data, not modify it. However, the
system has identified that the reported data was changed, instead of
just replaced.

System Response

The employee is rejected.

How to fix this error?

You should only replace data submitted in the previous run, and not make
any changes. Check the employee data using the evaluation report and
revert any changes made to employee data such as infotypes, benefits,
and so on.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBENUS_ACA033 - Employee &1 has changes although submission status is rejected. ?

  The SAP error message HRBENUS_ACA033 indicates that there are changes made to an employee's data, but the submission status for the Affordable Care Act (ACA) reporting is marked as rejected. This situation typically arises in the context of ACA compliance reporting, where accurate employee data is crucial for generating the required forms (like 1095-C).
  Cause:
  
  Data Changes: The employee's data (such as employment status, coverage details, or personal information) has been modified after the ACA submission was initially processed.
  Submission Rejection: The submission may have been rejected due to various reasons, such as incorrect data, formatting issues, or missing information.
  Timing Issues: Changes made after the submission deadline or after the submission has been processed can lead to this error.
  
  Solution:
  
  Review Changes: Check the changes made to the employee's data. Ensure that all modifications are necessary and correct.
  Submission Status: Verify the submission status of the ACA report. If it is rejected, identify the reason for rejection (e.g., incorrect data, formatting issues) and resolve those issues.
  Reprocess Submission: After correcting any errors, you may need to reprocess the ACA submission for that employee. This typically involves:
  
  Updating the employee's data in the system.
  Generating a new ACA report.
  Submitting the corrected report to the IRS or relevant authority.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's guidelines for handling ACA submissions and rejections.
  Contact Support: If the issue persists or if you are unsure about the changes, consider reaching out to your SAP support team or a consultant specializing in SAP HR and ACA compliance.
  
  Related Information:
  
  ACA Compliance: Understanding the requirements of the Affordable Care Act is crucial for accurate reporting. Ensure that your organization is compliant with all regulations.
  SAP HR Module: Familiarize yourself with the SAP HR module functionalities related to benefits and ACA reporting.
  Error Logs: Check error logs or reports generated by the system for more details on the rejection reason.
  Training: Consider training for HR personnel on how to manage ACA reporting and handle common errors effectively.
  
  By following these steps, you should be able to resolve the HRBENUS_ACA033 error and ensure that your ACA submissions are accurate and compliant.