How To Fix HRBENUS_ACA030 - Employee &1 locked but XML submission status is not final ('&2').

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBENUS_ACA - Affordable Care Act System Messages

• Message number: 030

• Message text: Employee &1 locked but XML submission status is not final ('&2').

What causes this issue?

The employee has status 'Locked' (4) in table HRBENUS_D_TRANSM, but has
a submission status in table HRBENUS_D_UTID that is not final (the
status is either 'Open' or 'File sent').
For the statuses in both tables to be consistent, the submission status
in table HRBENUS_D_UTID should be final.

System Response

The employee is rejected.

How to fix this error?

Run the report <LS>Check Results and Set Data for Submission to IRS</>
(RPCBENUS_ACA_EVAL) and set a final submission status in table
HRBENUS_D_UTID. The final submission statuses are as follows:
Rejected
Partially accepted
Accepted with errors
Accepted

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBENUS_ACA030 - Employee &1 locked but XML submission status is not final ('&2'). ?

  The SAP error message HRBENUS_ACA030 indicates that there is an issue with the submission status of an employee's ACA (Affordable Care Act) XML file. Specifically, it states that the employee is locked, but the XML submission status is not final. This can occur in the context of ACA reporting in the United States, where employers are required to report health insurance coverage information to the IRS.
  Cause:
  
  Employee Lock Status: The employee record may be locked due to various reasons, such as being in the process of a payroll run, being edited, or having pending changes that have not been finalized.
  XML Submission Status: The XML submission status may indicate that the submission is still in progress, has errors, or has not been processed completely. This could be due to issues with the data being submitted or problems with the submission process itself.
  
  Solution:
  
  
  Unlock the Employee Record: 
  
  Check if the employee record is locked. If it is, you may need to unlock it. This can typically be done by an HR administrator or someone with the appropriate permissions in the SAP system.
  Ensure that no payroll processes or other transactions are currently being executed for that employee.
  
  
  
  Check XML Submission Status:
  
  Review the status of the XML submission for the employee. If it is not final, investigate the reason for the pending status. This may involve checking for errors in the data submitted or ensuring that the submission was completed successfully.
  If there are errors, correct them and attempt to resubmit the XML file.
  
  
  
  Review Logs and Error Messages:
  
  Check the logs for any additional error messages or warnings that may provide more context about why the employee is locked or why the XML submission status is not final.
  Look for any specific error codes or messages that can guide you in troubleshooting.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or support resources for specific guidance on handling ACA reporting issues and error messages.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you are unable to resolve it, consider reaching out to SAP support for assistance. They may provide insights or solutions based on the specific configuration of your SAP system.
  
  
  
  Related Information:
  
  ACA Reporting: Understand the requirements and processes involved in ACA reporting, including the necessary data fields and submission timelines.
  SAP HR Module: Familiarize yourself with the HR module in SAP, particularly the functionalities related to employee records and reporting.
  User Permissions: Ensure that the users involved in the process have the necessary permissions to unlock records and submit XML files.
  
  By following these steps, you should be able to address the HRBENUS_ACA030 error and successfully manage the ACA reporting process for the affected employee.