How To Fix HRBENUS_ACA030 - Employee &1 locked but XML submission status is not final ('&2').

HRBENUS_ACA030 - Overview

• Message type: E = Error

• Message class: HRBENUS_ACA - Affordable Care Act System Messages

• Message number: 030

• Message text: Employee &1 locked but XML submission status is not final ('&2').

What causes this issue?

The employee has status 'Locked' (4) in table HRBENUS_D_TRANSM, but has
a submission status in table HRBENUS_D_UTID that is not final (the
status is either 'Open' or 'File sent').
For the statuses in both tables to be consistent, the submission status
in table HRBENUS_D_UTID should be final.

System Response

The employee is rejected.

How to fix this error?

Run the report <LS>Check Results and Set Data for Submission to IRS</>
(RPCBENUS_ACA_EVAL) and set a final submission status in table
HRBENUS_D_UTID. The final submission statuses are as follows:
Rejected
Partially accepted
Accepted with errors
Accepted

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

HRBENUS_ACA030 - Details

• The SAP error message HRBENUS_ACA030 indicates that there is an issue with the submission status of an employee's ACA (Affordable Care Act) XML file. Specifically, it states that the employee is locked, but the XML submission status is not final. This can occur in the context of ACA reporting in the United States, where employers are required to report health insurance coverage information to the IRS.
  
  Cause:
  
  Employee Lock Status: The employee record may be locked due to various reasons, such as being in the process of a payroll run, being edited, or having pending changes that have not been finalized.
  XML Submission Status: The XML submission status may indicate that the submission is still in progress, has errors, or has not been processed completely. This could be due to issues with the data being submitted or problems with the submission process itself.
  
  
  Solution:
  
  
  Unlock the Employee Record: 
  
  Check if the employee record is locked.