How To Fix HRBAS_ITF101 - Data record to be changed does not exist before change

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBAS_ITF - HRBAS Infotype-Framework Messages

• Message number: 101

• Message text: Data record to be changed does not exist before change

What causes this issue?

You have attempted to change a data record with the key &V1&. However,
no data record with this key exists.

System Response

The system cannot change the relevant data record.

How to fix this error?

Since no data record exists with the specified key, you can only
create such a data record.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBAS_ITF101 - Data record to be changed does not exist before change ?

  The SAP error message HRBAS_ITF101, which states "Data record to be changed does not exist before change," typically occurs in the context of Human Resources (HR) data management. This error indicates that the system is attempting to modify a data record that does not exist in the database. Here are some potential causes, solutions, and related information for this error:
  Causes:
  
  Non-Existent Record: The record you are trying to change may not exist in the database. This could happen if the record was deleted or never created.
  Incorrect Key Fields: The key fields used to identify the record may be incorrect. This could be due to a typo or incorrect data being passed to the function/module.
  Data Synchronization Issues: If there are issues with data synchronization between different systems (e.g., between SAP and an external system), it may lead to discrepancies in the data.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or modify the record, leading to the perception that it does not exist.
  
  Solutions:
  
  Verify Record Existence: Check the database or relevant tables to confirm whether the record you are trying to change actually exists. You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to look for the record.
  Check Key Fields: Ensure that the key fields (such as Personnel Number, Infotype, etc.) used in the operation are correct. Double-check for any typos or incorrect values.
  Review Change Logic: If you are using a custom program or report, review the logic to ensure that it correctly identifies the record before attempting to change it.
  Data Consistency Check: Run consistency checks or reports to identify any inconsistencies in the HR data that may lead to this error.
  Authorization Check: Ensure that the user has the necessary authorizations to access and modify the HR data. You may need to consult with your SAP security team.
  Debugging: If the error occurs in a custom program or enhancement, consider debugging the code to identify where the issue arises.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR data management, such as PA20, PA30, PA40 (for actions), and others.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Documentation: Review SAP documentation related to HR data management and infotypes to understand the structure and requirements for data records.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR modules.