How To Fix HRBAS_ITF103 - You are not allowed to change the period of the data record

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBAS_ITF - HRBAS Infotype-Framework Messages

• Message number: 103

• Message text: You are not allowed to change the period of the data record

What causes this issue?

You have attempted to change the period of the data record with key
&V1&. However, the time constraint for the infotype of this record is
set up in such a way that the period of this record cannot be changed.
This is the case for infotype 1000, for example, because it has
time constraint 1. You cannot directly change the period for infotypes
with time constraint 0 or 1. These can only be changed together with
the object or using special change reports.

System Response

You are not allowed to change the period of the data record.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBAS_ITF103 - You are not allowed to change the period of the data record ?

  The SAP error message HRBAS_ITF103, which states "You are not allowed to change the period of the data record," typically occurs in the context of Human Resources (HR) data management, particularly when dealing with infotypes (data records) that have specific validity periods.
  Cause:
  This error usually arises due to one of the following reasons:
  
  Authorization Issues: The user may not have the necessary authorizations to change the validity period of the infotype record.
  Data Locking: The record may be locked for editing due to ongoing processes or transactions that are currently using the data.
  Configuration Settings: The system may be configured to prevent changes to certain infotypes after a specific date or under certain conditions.
  Time Constraints: The infotype may have been set up with time constraints that restrict changes to the validity period.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Authorizations: Ensure that the user has the appropriate authorizations to modify the infotype. This can be done by checking the user's role and permissions in the SAP system.
  
  
  Review Data Locking: Investigate if the record is locked by another user or process. You can use transaction codes like SM12 (to check for locks) and SM21 (to check system logs) to identify any issues.
  
  
  Consult Configuration: Review the configuration settings for the specific infotype in transaction SPRO. Check if there are any restrictions on changing the validity period and adjust them if necessary.
  
  
  Use Correct Transaction: Ensure that you are using the correct transaction for the infotype you are trying to modify. Some infotypes may have specific transactions that allow for changes.
  
  
  Check Time Constraints: If the infotype has time constraints (like 1, 2, or 3), ensure that you are trying to make changes within the allowed time frame. If the record is outside the allowed time frame, you may need to create a new record instead.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting the SAP community for further assistance.
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store employee data. Each infotype has a validity period that defines when the data is applicable.
  Time Constraints: Infotypes can have different time constraints (1, 2, or 3) that dictate how changes can be made. Understanding these constraints is crucial for managing HR data effectively.
  Authorization Objects: Familiarize yourself with the relevant authorization objects (like P_ORGIN, P_PERNR) that control access to HR data.
  
  By following these steps, you should be able to identify the cause of the HRBAS_ITF103 error and implement a suitable solution.