How To Fix HRBAS_ITF102 - You are not allowed to delete the data record

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBAS_ITF - HRBAS Infotype-Framework Messages

• Message number: 102

• Message text: You are not allowed to delete the data record

What causes this issue?

You have attempted to delete the data record with key &V1&. However,
the time constraint for the infotype of this record is set up in such
a way that this record cannot be deleted. This is the case for
infotype 1000, for example, if no preceding record exists for the
record to be deleted. Infotypes with time constraint 0 can never be
deleted directly. Such data records can only be deleted together with
the object or using special delete reports.

System Response

You are not allowed to delete the data record.

How to fix this error?

You can change this data record but you cannot delete it.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBAS_ITF102 - You are not allowed to delete the data record ?

  The SAP error message HRBAS_ITF102, which states "You are not allowed to delete the data record," typically occurs in the context of Human Resources (HR) data management. This error indicates that the user does not have the necessary authorizations to delete a specific data record in the SAP system.
  Causes:
  
  Authorization Issues: The most common cause is that the user lacks the required authorization to perform delete operations on HR data records. This could be due to missing roles or permissions in the user's profile.
  Data Locking: The record may be locked by another user or process, preventing deletion.
  Configuration Settings: Certain configurations in the system may restrict the deletion of specific types of records (e.g., historical data).
  Data Integrity Rules: SAP may have built-in rules that prevent the deletion of records to maintain data integrity, especially if the record is linked to other data.
  
  Solutions:
  
  
  Check Authorizations:
  
  Review the user's authorization profile to ensure they have the necessary permissions to delete HR records. This can be done by checking the roles assigned to the user in transaction code SU01 or PFCG.
  If the user lacks the necessary authorizations, a security administrator should be contacted to grant the appropriate permissions.
  
  
  
  Check for Data Locks:
  
  Use transaction code SM12 to check if the record is locked by another user. If it is, you may need to wait until the lock is released or contact the user who has locked the record.
  
  
  
  Review Configuration Settings:
  
  Check the configuration settings in the HR module to see if there are any restrictions on deleting specific types of records. This may require access to the configuration settings in transaction code SPRO.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team to understand if there are specific rules or guidelines regarding the deletion of HR records.
  
  
  
  Use Alternative Methods:
  
  If deletion is not possible due to system restrictions, consider whether the record can be archived or marked as inactive instead of being deleted.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), SU01 (User Maintenance), PFCG (Role Maintenance), and SM12 (Display and Delete Locks).
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  User Training: Ensure that users are trained on the proper procedures for managing HR data, including the implications of deleting records.
  
  If the issue persists after checking the above points, it may be necessary to escalate the matter to your SAP support team for further investigation.