How To Fix HRBAS_ITF031 - Changes to unused fields are deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBAS_ITF - HRBAS Infotype-Framework Messages

• Message number: 031

• Message text: Changes to unused fields are deleted

What causes this issue?

A value has been entered in a field that is set up as "unused".

System Response

The system notifies you that the field is not used and deletes the
field contents.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

It does not make sense to make user entries in this field. The field
does not need to be displayed. The user interface settings should
be adjusted appropriately.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBAS_ITF031 - Changes to unused fields are deleted ?

  The SAP error message HRBAS_ITF031, which states "Changes to unused fields are deleted," typically occurs in the context of HR (Human Resources) module transactions, particularly when dealing with infotypes. This message indicates that the system has detected changes made to fields that are not currently in use or are not relevant for the specific infotype being processed.
  Cause:
  
  Unused Fields: The error is triggered when changes are made to fields that are not part of the active infotype or are not relevant for the current context. This can happen if a user attempts to modify fields that are not configured or are not applicable for the employee or infotype being processed.
  Configuration Issues: There may be configuration settings in the HR module that define which fields are active or relevant for specific infotypes, and if changes are made to fields outside of these settings, the system will discard them.
  Data Entry Errors: Users may inadvertently attempt to enter data into fields that are not intended for use in the current infotype.
  
  Solution:
  
  Review Infotype Configuration: Check the configuration of the infotype in question to ensure that the fields you are trying to modify are indeed active and relevant. This can be done through transaction codes like SPRO (Customizing) and navigating to the relevant HR infotype settings.
  Use Correct Infotype: Ensure that you are using the correct infotype for the data you are trying to enter. If the fields you want to modify are not part of the infotype, consider using a different infotype that includes those fields.
  Data Entry Validation: Train users to understand which fields are relevant for each infotype to prevent data entry errors. Providing clear documentation or guidelines can help reduce the occurrence of this error.
  Check User Authorizations: Ensure that the user has the necessary authorizations to make changes to the relevant infotype fields. Sometimes, restrictions can lead to confusion about which fields can be modified.
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store employee data. Each infotype has a specific structure and set of fields that are relevant to the data being managed.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA20 (Display HR Master Data) to navigate and manage employee data effectively.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that provide solutions or workarounds for specific error messages.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further assistance.