How To Fix HRASR00_PROCESS123 - Process &1 workflow &2 step &3 rule &4 does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: HRASR00_PROCESS -

• Message number: 123

• Message text: Process &1 workflow &2 step &3 rule &4 does not exist

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Execute the transaction SWDD and enter the workflow template &V2&.
Select the step &V3&.
Navigate to the agent determination.
Enter a valid value for the rule.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRASR00_PROCESS123 - Process &1 workflow &2 step &3 rule &4 does not exist ?

  The SAP error message HRASR00_PROCESS123 indicates that a specific process, workflow, step, or rule referenced in the system does not exist. This error typically occurs in the context of SAP's HR (Human Resources) module, particularly when dealing with workflows and processes related to employee data management.
  Cause:
  
  Missing Configuration: The specified process, workflow, step, or rule has not been configured in the system. This could be due to a missing entry in the relevant tables or a misconfiguration during the setup of the workflow.
  Incorrect References: The error may arise if the workflow is trying to reference a process or rule that has been deleted or renamed.
  Transport Issues: If the workflow was transported from one system to another (e.g., from development to production), there may have been issues during the transport that caused some objects to be missing.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the specified process or workflow, leading to the error.
  
  Solution:
  
  Check Configuration: Verify that the process, workflow, step, and rule exist in the system. You can do this by navigating to the relevant configuration areas in SAP (e.g., transaction codes like SWDD for workflow definitions).
  Review Workflow Definitions: Use transaction SWI1 to check the workflow instances and see if the specified workflow is active and correctly defined.
  Check for Deletions or Renames: Ensure that the process or rule has not been deleted or renamed. If it has, you may need to update the workflow to reference the correct object.
  Transport Logs: If the issue arose after a transport, check the transport logs for any errors or warnings that might indicate missing objects.
  Authorization Check: Ensure that the user executing the workflow has the necessary authorizations to access the specified process and its components.
  Recreate Missing Objects: If the process, workflow, or rule is indeed missing, you may need to recreate it based on the requirements of your business process.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SWDD (Workflow Builder), SWI1 (Work Item Selection), and PFTC (Task Management) to manage workflows and tasks.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  Documentation: Review SAP documentation related to HR workflows and processes to ensure that you are following best practices in configuration and management.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or HR module support team for further assistance.