How To Fix HRASR00_GENSERV116 - Employee with similar data already exists

HRASR00_GENSERV116 - Overview

• Message type: E = Error

• Message class: HRASR00_GENSERV - Generic Service Messages

• Message number: 116

• Message text: Employee with similar data already exists

What causes this issue?

Employee with similar data already exists.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Employee with same First Name, Last Name, Date of Birth, or Personnel ID
Number already exists. If it is an additional contract for an existing
employee, use the "Additional contract for CE hiring (US)" process,
otherwise continue.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

HRASR00_GENSERV116 - Details

• The SAP error message HRASR00_GENSERV116 indicates that there is an attempt to create or update an employee record in the SAP system, but a record with similar data already exists. This typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with employee master data.
  
  Cause:
  
  Duplicate Employee Records: The most common cause of this error is that there is already an existing employee record in the system that has similar data (e.g., name, date of birth, or other identifying information).
  Data Entry Errors: Sometimes, data entry errors can lead to the creation of records that are perceived as duplicates.
  Integration Issues: If there are integrations with other systems (like payroll or external HR systems), data synchronization issues might lead to duplicate entries.
  Configuration Settings: The system may have specific validation rules configured that prevent the creation of records that match certain criteria.
  
  
  Solution:
  
  Check for Existing Records: Before creating a