How To Fix HRASR00_FBD118 - Configuration ID "&1" cannot be used for the employee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRASR00_FBD - HR Admin. Serv.: Form-Based Dialogs and Backend

• Message number: 118

• Message text: Configuration ID "&1" cannot be used for the employee

What causes this issue?

In the form scenario, the configuration ID "&v1&" is used. The infotype
version "&v2&" was determined for the employee. However, the
configuration ID "&v1&" is not valid for infotype version "&v2&".
Therefore, the process cannot be performed for the employee.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRASR00_FBD118 - Configuration ID "&1" cannot be used for the employee ?

  The SAP error message HRASR00_FBD118 indicates that there is an issue with the configuration ID specified for an employee in the context of SAP HR (Human Resources) or SAP SuccessFactors. This error typically arises when the configuration ID is not valid or applicable for the employee in question.
  Cause:
  
  Invalid Configuration ID: The configuration ID specified may not be set up correctly in the system or may not exist.
  Employee Status: The employee may not be in a status that allows the use of the specified configuration ID (e.g., inactive, terminated).
  Organizational Assignment: The employee's organizational assignment may not match the requirements of the configuration ID.
  Missing Authorizations: The user may not have the necessary authorizations to access the configuration ID for the employee.
  Data Inconsistencies: There may be inconsistencies in the employee's master data that prevent the configuration from being applied.
  
  Solution:
  
  Check Configuration ID: Verify that the configuration ID is correctly defined in the system. Ensure that it is active and applicable for the employee's profile.
  Review Employee Status: Check the employee's status in the system. If the employee is inactive or terminated, you may need to use a different configuration ID or reactivate the employee.
  Organizational Structure: Ensure that the employee's organizational assignment aligns with the requirements of the configuration ID. You may need to update the employee's assignment if necessary.
  Authorization Check: Confirm that the user attempting to access the configuration ID has the necessary authorizations. If not, work with your SAP security team to grant the required permissions.
  Data Validation: Review the employee's master data for any inconsistencies or missing information that could be causing the issue. Correct any discrepancies found.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's details and configuration.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions.
  Documentation: Refer to SAP HR documentation for detailed information on configuration IDs and their usage within the system.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to identify the root cause of the error and implement the necessary solutions to resolve it.