How To Fix HR99S00_FILE038 - Value &1 does not match the specified format for &2 (Reg. Exp. &3).

SAP Error Message - Details

• Message type: E = Error

• Message class: HR99S00_FILE - Messages for file handling

• Message number: 038

• Message text: Value &1 does not match the specified format for &2 (Reg. Exp. &3).

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HR99S00_FILE038 - Value &1 does not match the specified format for &2 (Reg. Exp. &3). ?

  The SAP error message HR99S00_FILE038 indicates that a value provided in a file does not conform to the expected format defined by a regular expression. This error typically occurs during data import or processing in the Human Resources (HR) module, particularly when dealing with external files such as payroll data, employee records, or other HR-related data.
  Cause:
  The error message is triggered when:
  
  A value in the input file does not match the expected format defined by the regular expression (Reg. Exp. &3).
  The value (&1) is likely a field that is being validated against a specific format for a particular field type (&2).
  Common reasons for this mismatch include:
  
  Incorrect data type (e.g., alphanumeric data in a numeric field).
  Incorrect length of the data (e.g., too many or too few characters).
  Invalid characters present in the data (e.g., special characters that are not allowed).
  
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify the Field: Check the error message for the specific field (&2) that is causing the issue and the value (&1) that is not matching the expected format.
  
  
  Review the Regular Expression: Understand the regular expression (&3) that defines the expected format for the field. This will give you insight into what the valid input should look like.
  
  
  Validate Input Data: 
  
  Open the input file and locate the problematic value.
  Ensure that the value conforms to the expected format as defined by the regular expression. This may involve:
  
  Correcting the data type (e.g., ensuring numeric fields contain only numbers).
  Adjusting the length of the data (e.g., trimming or padding strings).
  Removing or replacing invalid characters.
  
  
  
  
  
  Test the Changes: After making the necessary corrections, re-import or reprocess the file to see if the error persists.
  
  
  Consult Documentation: If you are unsure about the expected format or the regular expression, refer to the SAP documentation or configuration settings related to the specific HR module you are working with.
  
  
  Seek Help: If the issue continues after your adjustments, consider reaching out to your SAP support team or consulting with an SAP expert who can provide further assistance.
  
  
  Related Information:
  
  Regular Expressions: Familiarize yourself with regular expressions if you are not already. They are a powerful tool for validating and parsing strings based on specific patterns.
  SAP HR Module: Understanding the specific configurations and data formats used in the SAP HR module can help prevent similar issues in the future.
  Data Quality Checks: Implementing data validation checks before importing data into SAP can help catch these types of errors early in the process.
  
  By following these steps, you should be able to identify and correct the issue causing the HR99S00_FILE038 error message.