How To Fix GX305 - Totals cannot be archived in the current fiscal year

SAP Error Message - Details

• Message type: E = Error

• Message class: GX - Archiving/Reorganization

• Message number: 305

• Message text: Totals cannot be archived in the current fiscal year

What causes this issue?

Based on your entries, G/L summary records (balances) from the current
fiscal year would be archived (and then deleted from the database).
Since it does not make sense to delete summary records for the current
year from the database (data inconsistencies would definitely be made),
you can only start a test run or output a combination list for the
current selection criteria.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Correct your entries in the case of a productive archiving run. In the
case of a test run or a combination list, you can remove this warning
by choosing enter.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GX305 - Totals cannot be archived in the current fiscal year ?

  The SAP error message GX305, which states "Totals cannot be archived in the current fiscal year," typically occurs when you attempt to archive financial data for a fiscal year that is still open or has not been fully closed. This error is related to the archiving process in SAP, particularly in the context of financial documents and totals.
  Cause:
  
  Open Fiscal Year: The fiscal year you are trying to archive is still open for posting. In SAP, you cannot archive data from an open fiscal year because it may still be subject to changes or adjustments.
  Incomplete Closing: The fiscal year may not have been fully closed, meaning that there are still transactions or postings that need to be finalized.
  Configuration Settings: There may be specific settings in the archiving configuration that prevent archiving of totals for the current fiscal year.
  
  Solution:
  
  
  Close the Fiscal Year: Ensure that the fiscal year you are trying to archive is closed. This involves completing all necessary postings and running the year-end closing processes.
  
  Use transaction code OB52 to check and manage the open and closed periods for your company code.
  Make sure that all necessary financial statements and reports have been generated before closing the year.
  
  
  
  Check Archiving Settings: Review the archiving settings in your SAP system to ensure that they are configured correctly. This can include checking the archiving object settings and ensuring that the fiscal year is set up properly.
  
  
  Consult with Finance Team: Work with your finance team to confirm that all necessary transactions for the fiscal year have been completed and that there are no outstanding issues that would prevent closing the year.
  
  
  Use Transaction Codes: Utilize relevant transaction codes to check the status of the fiscal year and the archiving process:
  
  SARA: For managing archiving objects.
  S_ALR_87012357: For financial statement reports to ensure all postings are complete.
  
  
  
  Documentation and Support: If the issue persists, refer to SAP documentation or consult with SAP support for further assistance. They may provide specific guidance based on your system configuration and version.
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process used to remove data from the database to improve performance and manage data volume. It is essential to follow the correct procedures to ensure data integrity.
  Fiscal Year Closing: The fiscal year-end closing process is critical in financial accounting, and it typically involves several steps, including reconciliation, adjustments, and generating final reports.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on archiving and fiscal year-end processes.
  
  By following these steps, you should be able to resolve the GX305 error and successfully archive the necessary financial data.