How To Fix GX219 - There are still actual line items that match the selection criteria

SAP Error Message - Details

• Message type: E = Error

• Message class: GX - Archiving/Reorganization

• Message number: 219

• Message text: There are still actual line items that match the selection criteria

What causes this issue?

Actual line items in the system match the selection criteria you
entered.
Totals records can only be archived if the corresponding actual and
plan line items are no longer in the system.

System Response

The archiving run with processing controls: <ZH>
<ZK>Archive</></> or <ZH><ZK>Archive and delete</></> is not executed.
With the technical control <ZH><ZK>Test run</></>, this message is only
a warning.

How to fix this error?

Change your entries or archive the line items first.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GX219 - There are still actual line items that match the selection criteria ?

  The SAP error message GX219, which states "There are still actual line items that match the selection criteria," typically occurs when you are trying to perform a task that requires the deletion or clearing of line items in a financial document or report, but there are still actual line items that meet the criteria specified in your selection.
  Cause:
  
  Existing Line Items: The primary cause of this error is that there are still actual line items in the system that match the selection criteria you have provided. This could be due to open transactions, unprocessed documents, or other financial entries that have not been cleared or settled.
  Selection Criteria: The criteria you are using to filter the line items may be too broad, leading to the inclusion of actual line items that should not be deleted or cleared.
  Document Status: The document you are trying to process may be in a status that does not allow for the action you are attempting (e.g., it may be locked or in use).
  
  Solution:
  
  Review Selection Criteria: Check the selection criteria you are using to ensure that they are correct and specific enough to exclude any actual line items that should not be affected.
  Check for Open Items: Use transaction codes like FBL1N (Vendor Line Item Display), FBL3N (G/L Account Line Item Display), or FBL5N (Customer Line Item Display) to review the line items that are still open. Identify and resolve any outstanding items.
  Clear or Settle Items: If there are actual line items that need to be cleared or settled, perform the necessary actions to do so. This may involve processing payments, clearing accounts, or making adjustments.
  Document Status: Ensure that the document you are trying to process is not locked or in a status that prevents the action. If necessary, consult with your SAP administrator or financial team to unlock or change the status of the document.
  Consult SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or solutions specific to your version of SAP.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing line items, such as FBL1N, FBL3N, FBL5N, and others.
  SAP Documentation: Refer to SAP Help documentation for detailed information on handling line items and error messages.
  User Permissions: Ensure that you have the necessary permissions to perform the actions you are attempting, as restrictions may lead to errors.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.