How To Fix GR628 - Report output to file & (application server &)

SAP Error Message - Details

• Message type: E = Error

• Message class: GR - Report Writer

• Message number: 628

• Message text: Report output to file & (application server &)

What causes this issue?

Report output has been written to a text file on the application server.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GR628 - Report output to file & (application server &) ?

  The SAP error message GR628 typically indicates an issue with the report output when trying to generate a report and save it to a file on the application server. This error can occur for various reasons, and understanding the cause and potential solutions can help resolve the issue.
  Cause:
  
  File Path Issues: The specified file path may not exist, or the application server may not have the necessary permissions to write to that location.
  File Name Issues: The file name may contain invalid characters or may be too long.
  Disk Space: The application server may be running out of disk space, preventing the creation of new files.
  Authorization Issues: The user may not have the necessary authorizations to write to the specified directory on the application server.
  Temporary Files: There may be issues with temporary files or directories that the report is trying to use.
  
  Solution:
  
  Check File Path: Verify that the file path specified in the report output settings is correct and that the directory exists on the application server.
  Check File Name: Ensure that the file name is valid and does not contain any special characters or exceed the maximum length allowed by the operating system.
  Check Disk Space: Ensure that there is sufficient disk space on the application server. You may need to clean up old files or increase disk capacity.
  Check Authorizations: Ensure that the user executing the report has the necessary authorizations to write to the specified directory. You may need to consult with your SAP security team.
  Review Temporary Files: Check for any issues with temporary files or directories. You may need to clear out old temporary files if they are causing conflicts.
  Use Transaction AL11: You can use transaction AL11 to check the directories on the application server and verify that the path you are trying to write to is accessible.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to the GR628 error. SAP frequently updates their knowledge base with solutions to common problems.
  System Logs: Review system logs (transaction SM21) for any additional error messages or warnings that may provide more context about the issue.
  Report Variants: If you are using a report variant, ensure that the settings in the variant are correct and do not contain any errors.
  
  If the issue persists after trying the above solutions, it may be helpful to consult with your SAP Basis team or SAP support for further assistance.