How To Fix GR568 - An output file is not defined for report &

SAP Error Message - Details

• Message type: E = Error

• Message class: GR - Report Writer

• Message number: 568

• Message text: An output file is not defined for report &

What causes this issue?

You want to use background processing to output reports in a report
group to files on the application server. To do this, you have to
assign a suitable file name to each report.

System Response

The report is not output.

How to fix this error?

Specify a file name in the report definition (transaction
<DS:TRAN.GR32>GR32</>). Alternatively, you can output the report
online and then enter the file name online. You can also export a
report direct from the list display.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GR568 - An output file is not defined for report & ?

  The SAP error message GR568, which states "An output file is not defined for report &," typically occurs when a report is executed without a specified output file or when the output file configuration is missing or incorrect. This can happen in various scenarios, such as when generating reports or exporting data.
  Cause:
  
  Missing Output Configuration: The report you are trying to run does not have an output file defined in its configuration.
  Incorrect Report Parameters: The parameters passed to the report may not include a valid output file specification.
  Authorization Issues: The user executing the report may not have the necessary authorizations to define or access the output file.
  System Configuration: There may be issues with the system configuration that prevent the output file from being defined or recognized.
  
  Solution:
  
  
  Check Report Configuration:
  
  Go to the transaction code for the report (e.g., SE38 or SA38) and check the report's settings.
  Ensure that the output file is defined correctly in the report's configuration.
  
  
  
  Specify Output File:
  
  When executing the report, ensure that you specify an output file in the selection screen or in the parameters.
  If the report allows for output to be directed to a file, make sure to provide a valid file path and name.
  
  
  
  Review User Authorizations:
  
  Check if the user has the necessary authorizations to execute the report and define output files.
  Consult with your SAP security team if you suspect authorization issues.
  
  
  
  Consult Documentation:
  
  Refer to the documentation for the specific report to understand the required parameters and output settings.
  
  
  
  Check System Settings:
  
  If the issue persists, check the system settings related to output management (e.g., spool settings, output device configuration).
  Ensure that the output device is correctly configured and available.
  
  
  
  Contact SAP Support:
  
  If none of the above solutions work, consider reaching out to SAP support for further assistance, especially if this is a recurring issue.
  
  
  
  Related Information:
  
  Transaction Codes: SE38 (ABAP Editor), SA38 (Execute Report), SP01 (Spool Request)
  Output Management: Familiarize yourself with SAP's output management settings, including spool requests and output devices.
  SAP Notes: Search for relevant SAP Notes that may address specific issues related to the report or error message.
  
  By following these steps, you should be able to resolve the GR568 error and successfully execute the report with the desired output file.