How To Fix GPDARCH258 - Order confirmation cannot be changed while it has GPD arch status

SAP Error Message - Details

• Message type: E = Error

• Message class: GPDARCH - GPD Archiving

• Message number: 258

• Message text: Order confirmation cannot be changed while it has GPD arch status

What causes this issue?

The production order is in frozen status from a GPD perspective.

System Response

Confirmation quantities of the order cannot be modified.

How to fix this error?

Confirmation quantities can only be changed if the production order is
considered as ineligible for archiving from a GPD perspective.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GPDARCH258 - Order confirmation cannot be changed while it has GPD arch status ?

  The SAP error message GPDARCH258 indicates that an order confirmation cannot be changed because it is in a GPD (Global Product Data) archive status. This typically occurs in the context of managing product data and order confirmations within the SAP system, particularly when dealing with archived data.
  Cause:
  
  Archived Data: The order confirmation you are trying to change is associated with archived data. When data is archived in SAP, it is moved to a storage area to improve system performance and is no longer available for standard operations.
  Data Integrity: The system prevents changes to archived data to maintain data integrity and consistency. This is a safeguard to ensure that historical data remains unchanged.
  
  Solution:
  
  Check Archive Status: Verify the status of the order confirmation. You can do this by checking the relevant tables or using transaction codes that allow you to view archived data.
  Unarchive Data: If you need to make changes to the order confirmation, you may need to unarchive the data. This typically requires administrative privileges and should be done with caution, as it can affect data integrity.
  Consult Documentation: Refer to SAP documentation or your organization's guidelines on handling archived data. There may be specific procedures in place for unarchiving or managing archived order confirmations.
  Contact SAP Support: If you are unsure about the process or if unarchiving is not an option, consider reaching out to SAP support or your internal IT team for assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to archiving and data management, such as SARA (Archive Administration) for managing archived data.
  Data Retention Policies: Understand your organization's data retention policies, as they may dictate how long data is archived and the processes for accessing or modifying archived data.
  User Permissions: Ensure that you have the necessary permissions to view or modify archived data, as this may be restricted to certain user roles.
  
  By following these steps, you should be able to address the GPDARCH258 error and manage your order confirmations effectively.