How To Fix GPDARCH256 - TECO/CLSD status cannot be revoked in case the order has GPD arch status

SAP Error Message - Details

• Message type: E = Error

• Message class: GPDARCH - GPD Archiving

• Message number: 256

• Message text: TECO/CLSD status cannot be revoked in case the order has GPD arch status

What causes this issue?

The production order is in frozen status from a GPD perspective.

System Response

The TECO/CLSD status cannot be revoked from the production order.

How to fix this error?

TECO/CLSD status can only be revoked if the production order is
considered as ineligible for archiving from a GPD perspective.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GPDARCH256 - TECO/CLSD status cannot be revoked in case the order has GPD arch status ?

  The SAP error message GPDARCH256 indicates that you are trying to revoke the TECO (Technically Completed) or CLSD (Closed) status of an order that has a GPD (Global Product Development) archive status. This typically occurs in the context of project management or production orders within SAP, where certain statuses are meant to be final and cannot be reversed once specific conditions are met.
  Cause:
  
  GPD Archive Status: The order has been archived in the GPD system, which means it is no longer active and cannot be modified. Once an order reaches this status, it is considered finalized.
  TECO/CLSD Status: The order has already been marked as technically completed (TECO) or closed (CLSD), which are final statuses in the order lifecycle.
  System Restrictions: SAP has built-in restrictions to prevent changes to orders that have been archived to maintain data integrity and prevent inconsistencies.
  
  Solution:
  
  Check Order Status: Verify the current status of the order. If it is indeed in GPD archive status, you will not be able to revoke TECO or CLSD.
  Consult with GPD Team: If you believe that the order needs to be modified, consult with the GPD team or the team responsible for managing archived orders. They may have procedures in place for handling such requests.
  Recreate Order: If modifications are necessary, consider creating a new order based on the archived order's details, if applicable.
  Review Business Processes: Ensure that the business processes around order completion and archiving are well understood and followed to avoid similar issues in the future.
  
  Related Information:
  
  SAP Documentation: Refer to SAP Help documentation for GPD and order management to understand the implications of archiving and status changes.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., CO02 for order change, CO03 for order display) to manage orders effectively.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to change order statuses and understand the implications of those changes.
  
  If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored guidance based on your specific system configuration and business processes.