How To Fix GPDARCH257 - Item &1 confirmation &2 cannot be changed while it has GPD arch status

SAP Error Message - Details

• Message type: E = Error

• Message class: GPDARCH - GPD Archiving

• Message number: 257

• Message text: Item &1 confirmation &2 cannot be changed while it has GPD arch status

What causes this issue?

The purchase order item is in frozen status from a GPD perspective.

System Response

Quantities and dates of the confirmation cannot be modified.

How to fix this error?

Quantities and dates of the confirmation can only be changed if the
purchase order line item is considered as ineligible for archiving from
a GPD perspective.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GPDARCH257 - Item &1 confirmation &2 cannot be changed while it has GPD arch status ?

  The SAP error message GPDARCH257 indicates that you are trying to change a confirmation for an item that has a specific status related to GPD (Global Product Development) archiving. This status prevents modifications to the confirmation data.
  Cause:
  The error occurs because the item confirmation you are attempting to change is in an archived state. In SAP, when certain data is archived, it is no longer available for modification to ensure data integrity and compliance with business processes. The GPD archiving process is designed to manage data retention and ensure that only relevant and current data is accessible for operations.
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check the Status: Verify the status of the item confirmation. If it is indeed archived, you will not be able to make changes directly.
  
  
  Unarchive the Data: If you need to make changes to the confirmation, you may need to unarchive the data. This typically requires administrative access and may involve using specific SAP transactions or tools designed for data management.
  
  
  Consult Documentation: Review the SAP documentation related to GPD archiving to understand the implications of unarchiving and the processes involved.
  
  
  Contact Support: If you are unsure about how to proceed or if unarchiving is not an option, consider reaching out to your SAP support team or consulting with an SAP expert who can provide guidance based on your specific system configuration and business processes.
  
  
  Review Business Processes: If frequent changes to archived confirmations are necessary, it may be worth reviewing your business processes to determine if adjustments to the archiving strategy are needed.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  Transaction Codes: Familiarize yourself with transaction codes related to GPD archiving and data management, such as SARA (Archive Administration) or other relevant tools.
  User Roles and Permissions: Ensure that you have the appropriate permissions to access and modify archived data if necessary.
  
  By following these steps, you should be able to address the GPDARCH257 error and understand the implications of working with archived data in SAP.