How To Fix GPDARCH255 - Order quantity cannot be changed while it has a GPD archiving status

SAP Error Message - Details

• Message type: E = Error

• Message class: GPDARCH - GPD Archiving

• Message number: 255

• Message text: Order quantity cannot be changed while it has a GPD archiving status

What causes this issue?

The production order is in frozen status from a GPD perspective.

System Response

Quantities of the order cannot be modified.

How to fix this error?

Quantities can only be changed if the production order is considered as
ineligible for archiving from a GPD perspective.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GPDARCH255 - Order quantity cannot be changed while it has a GPD archiving status ?

  The SAP error message GPDARCH255 indicates that you are trying to change the order quantity of a document that has been archived in the GPD (Global Product Data) system. This error typically arises when the order is in a status that prevents modifications due to archiving rules.
  Cause:
  
  Archiving Status: The order you are trying to modify has been archived, meaning it is no longer in an active state and is stored in an archive for historical reference.
  Data Integrity: SAP enforces data integrity rules that prevent changes to archived documents to ensure that historical data remains consistent and unaltered.
  
  Solution:
  
  Check Archiving Status: Verify the archiving status of the order. You can do this by checking the relevant transaction or report that displays the order details.
  Unarchive (if necessary): If you need to make changes to the order, you may need to unarchive it. This typically requires administrative access and may involve using specific SAP transactions or tools designed for unarchiving data.
  Create a New Order: If unarchiving is not an option, consider creating a new order with the correct quantity instead of modifying the archived one.
  Consult Documentation: Review SAP documentation or consult with your SAP administrator for specific procedures related to your organization's archiving policies and practices.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or specific instructions related to the GPDARCH255 error. SAP frequently updates its knowledge base with solutions for common issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help you view or manage archived data, such as SARA (Archive Administration) or SARI (Archive Information System).
  User Permissions: Ensure that you have the necessary permissions to view or modify archived data, as restrictions may be in place based on user roles.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.