How To Fix GPDARCH253 - Item &1 quantity cannot be changed while it has GPD archiving status

GPDARCH253 - Overview

• Message type: E = Error

• Message class: GPDARCH - GPD Archiving

• Message number: 253

• Message text: Item &1 quantity cannot be changed while it has GPD archiving status

What causes this issue?

The purchase order item is in frozen status from a GPD perspective.

System Response

Quantities of the line item cannot be modified.

How to fix this error?

Quantities can only be changed if the purchase order line item is
considered as ineligible for archiving from a GPD perspective.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GPDARCH253 - Item &1 quantity cannot be changed while it has GPD archiving status ?

  The SAP error message GPDARCH253 indicates that you are trying to change the quantity of an item that has been archived in the GPD (Goods Movement and Inventory Management) system. This error typically occurs when you attempt to modify an item that is in a status that does not allow changes due to its archived state.
  
  Cause:
  The primary cause of this error is that the item you are trying to modify has been archived, meaning it is no longer in an active state within the system. Archiving is a process used in SAP to remove data from the active database to improve performance and manage data volume. Once an item is archived, certain operations, including quantity changes, are restricted to maintain data integrity.
  
  Solution:
  To resolve this error, you can consider the following options:
  
  
  Check the Archiving Status: Verify the archiving status of the item. You can do this by checking the relevant tables