How To Fix GPDARCH254 - Item &1 price cannot be changed while it has GPD archiving status

SAP Error Message - Details

• Message type: E = Error

• Message class: GPDARCH - GPD Archiving

• Message number: 254

• Message text: Item &1 price cannot be changed while it has GPD archiving status

What causes this issue?

The purchase order line item is in <LS>Archiving Analysis</>/
<LS>Archiveable</> status from a GPD perspective.

System Response

Price conditions cannot be modified.

How to fix this error?

Pricing conditions can only be maintained if the purchase order line
item is considered as ineligible for archiving from a GPD perspective or
has <LS>Freeze</> status.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GPDARCH254 - Item &1 price cannot be changed while it has GPD archiving status ?

  The SAP error message GPDARCH254 indicates that you are trying to change the price of an item that has a GPD (Global Price Determination) archiving status. This typically occurs in the context of managing pricing data in SAP, particularly when dealing with archived data.
  Cause:
  The error arises because the item in question has been archived, and SAP restricts changes to archived data to maintain data integrity and consistency. Archiving is a process used to remove data from the active database to improve performance and manage data volume. Once an item is archived, it is no longer available for modification.
  Solution:
  To resolve this error, you have a few options:
  
  
  Unarchive the Item: If you need to change the price of the item, you may need to unarchive it first. This process typically involves:
  
  Accessing the archiving transaction (e.g., SARA) to find the archived item.
  Unarchiving the item so that it can be modified.
  After making the necessary changes, you can re-archive the item if needed.
  
  
  
  Check for Alternatives: If unarchiving is not feasible or if the item should remain archived, consider whether there are alternative ways to achieve your goal, such as:
  
  Creating a new item with the desired price.
  Adjusting pricing strategies or conditions that do not require changing the archived item.
  
  
  
  Consult Documentation: Review SAP documentation or consult with your SAP Basis or functional team for specific procedures related to GPD archiving and unarchiving.
  
  
  Review Business Processes: Ensure that your business processes align with the archiving strategy. If frequent changes are needed, consider adjusting the archiving policies or the timing of archiving to avoid such issues.
  
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, including how data is moved from the active database to the archive and the implications for data management.
  GPD Configuration: Familiarize yourself with the configuration settings for Global Price Determination in your SAP system, as this may affect how pricing data is managed.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  
  If you continue to face issues or if the situation is complex, it may be beneficial to engage with SAP support or your internal SAP team for further assistance.