How To Fix GP862 - Version &2 in fiscal year &3 cannot not be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 862

• Message text: Version &2 in fiscal year &3 cannot not be changed

What causes this issue?

You cannot change version &V2& in controlling area V1& for fiscal year
&V3&.

System Response

The system terminates processing.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP862 - Version &2 in fiscal year &3 cannot not be changed ?

  The SAP error message GP862 indicates that a specific version of a budget or planning data in a fiscal year cannot be changed. This typically occurs in the context of budget management or planning within the SAP system, particularly in modules like SAP Controlling (CO) or SAP Financial Accounting (FI).
  Cause:
  
  Version Locking: The version you are trying to change may be locked for editing. This can happen if the version is already in use or if it has been finalized.
  Authorization Issues: The user may not have the necessary authorizations to make changes to the specified version in the fiscal year.
  Data Consistency: The system may prevent changes to ensure data consistency, especially if the version is linked to other financial documents or reports.
  Fiscal Year Status: The fiscal year may be closed or in a status that does not allow changes to be made.
  
  Solution:
  
  Check Version Status: Verify if the version is locked or if it is in a status that allows changes. You may need to unlock it or change its status.
  User Authorizations: Ensure that the user has the appropriate authorizations to modify the version. This may require coordination with your SAP security team.
  Fiscal Year Settings: Check the settings for the fiscal year in question. If the fiscal year is closed, you may need to reopen it or create a new version for the new fiscal year.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for managing budget versions and fiscal years.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP Help for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KP06 (for planning) or S_ALR_87013611 (for budget reports) to navigate through the system effectively.
  SAP Notes: Check for any SAP Notes related to error GP862 for specific patches or updates that may address the issue.
  Training: Consider training sessions for users involved in budget management to ensure they understand how to manage versions and fiscal years effectively.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.