How To Fix GP640 - Data copied from reference &/& to target version &/&

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 640

• Message text: Data copied from reference &/& to target version &/&

What causes this issue?

The data of reference version &V1& in fiscal year &V2& has been copied
to target version &V3& in fiscal year &V4&.

System Response

The SAP System has created a log for the copy function.

How to fix this error?

You can access the log using the "Messages..." function.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP640 - Data copied from reference &/& to target version &/& ?

  The SAP error message GP640 typically occurs in the context of the SAP HR module, particularly when dealing with personnel administration and organizational management. This error message indicates that there is an issue with copying data from a reference version to a target version in the system.
  Cause:
  The GP640 error message can be triggered by several factors, including:
  
  Data Inconsistency: There may be inconsistencies or missing data in the reference version that prevent it from being copied to the target version.
  Authorization Issues: The user may not have the necessary authorizations to perform the copy operation.
  Configuration Issues: There may be configuration settings in the system that are preventing the data from being copied correctly.
  Version Locking: The target version may be locked or in use by another process, preventing the copy operation from completing.
  
  Solution:
  To resolve the GP640 error, you can take the following steps:
  
  Check Data Consistency: Review the data in the reference version to ensure that it is complete and consistent. Look for any missing fields or incorrect entries that may be causing the issue.
  Review Authorizations: Ensure that the user attempting to perform the copy operation has the necessary authorizations. You may need to consult with your SAP security team to verify this.
  Check Configuration Settings: Review the configuration settings related to the copying of data between versions. Ensure that all necessary settings are correctly configured.
  Unlock the Target Version: If the target version is locked, you may need to unlock it or wait until the other process is completed before attempting the copy operation again.
  Use Transaction Codes: Utilize relevant transaction codes (such as PA30 for maintaining HR master data) to check the status of the versions and make any necessary adjustments.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message. SAP Notes often provide patches or additional guidance for resolving known issues.
  Documentation: Review SAP documentation related to personnel administration and version management for further insights into how data copying works and any prerequisites that may need to be met.
  Support: If the issue persists after trying the above solutions, consider reaching out to SAP support for further assistance. They can provide more detailed troubleshooting based on your specific system configuration and version.
  
  By following these steps, you should be able to identify the cause of the GP640 error and implement a solution to resolve it.