How To Fix GP638 - No data was copied from the reference version &

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 638

• Message text: No data was copied from the reference version &

What causes this issue?

You want to copy planning data from the delta version &V2&.

System Response

The system copies only those planning records that are physically saved
in the version &V2&. Data from the reference version &V1& are not
taken into consideration.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP638 - No data was copied from the reference version & ?

  The SAP error message GP638 ("No data was copied from the reference version") typically occurs in the context of SAP's Personnel Administration or Organizational Management modules, particularly when dealing with version management in the context of employee data or organizational structures.
  Cause:
  The error message GP638 indicates that the system attempted to copy data from a reference version (such as a previous version of an employee's data or an organizational structure) but found that there was no data available to copy. This can happen for several reasons:
  
  No Data in Reference Version: The reference version you are trying to copy from may not contain any data.
  Incorrect Version Selection: The version you selected may not be the correct one or may not be active.
  Authorization Issues: There may be authorization issues preventing access to the reference version.
  Data Locking: The data in the reference version may be locked or in a state that prevents copying.
  Configuration Issues: There may be configuration settings that are preventing the copying of data.
  
  Solution:
  To resolve the GP638 error, you can take the following steps:
  
  
  Check Reference Version: Verify that the reference version you are trying to copy from actually contains data. You can do this by navigating to the relevant transaction or report that displays the data for that version.
  
  
  Select Correct Version: Ensure that you are selecting the correct and active version. If necessary, consult with your HR or system administrator to confirm which version should be used.
  
  
  Review Authorizations: Check if you have the necessary authorizations to access the reference version. If not, contact your system administrator to grant the required permissions.
  
  
  Check for Locks: Investigate if there are any locks on the data in the reference version. You can use transaction codes like SM12 to check for locks.
  
  
  Consult Configuration: If the issue persists, review the configuration settings related to version management in your SAP system. This may require assistance from a technical consultant or SAP support.
  
  
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error message or provide additional troubleshooting steps.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), OOSB (Organizational Structure), and others that may be relevant to your specific context.
  Documentation: Review SAP documentation related to version management in HR or Organizational Management for more detailed guidance.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support for assistance.
  
  By following these steps, you should be able to identify the cause of the GP638 error and implement a solution to resolve it.