How To Fix GMBAPI105 - Master data settings for responsibility in budget are not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: GMBAPI - Messages for BAPI in Grants Management

• Message number: 105

• Message text: Master data settings for responsibility in budget are not defined

What causes this issue?

Missing Responsibility master data settings in budget.

System Response

The system cannot find any responsibilities entered for amount
&V3& currency &V2& in given workflow (WF) activity &V1& defined in table
GMWFACTIVITIES.

How to fix this error?

Execute transaction <DS:TRAN.GM_RESP>Maintain Grant Responsibilities</>
go to Budget and assign low and high amounts, the currency &V2&, and WF
activity &V1& to one or more Responsibility Types.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMBAPI105 - Master data settings for responsibility in budget are not defined ?

  The SAP error message GMBAPI105 indicates that there are missing master data settings related to responsibility in the budget. This typically occurs when the system is unable to find the necessary configuration for budget responsibilities, which can prevent users from executing certain budget-related transactions.
  Cause:
  
  Missing Configuration: The error usually arises when the budgetary control settings for the relevant organizational units or cost centers are not properly defined in the system.
  Incorrect Master Data: The master data for the budget (such as cost centers, internal orders, or funds centers) may not be set up correctly or may be incomplete.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the budget data, leading to this error.
  
  Solution:
  
  
  Check Configuration:
  
  Navigate to the configuration settings for budgetary control in SAP. This can typically be found under the following path:
  
  SPRO > Public Sector Management > Budgeting and Budget Control > Budget Control System > Define Master Data Settings for Responsibility.
  
  
  Ensure that the necessary settings for responsibilities are defined for the relevant organizational units.
  
  
  
  Review Master Data:
  
  Verify that all relevant master data (cost centers, internal orders, funds centers) is correctly set up and active.
  Check if the budget is assigned to the correct organizational units and that the budget types are properly defined.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to access and manage budget data. This can be checked in the user roles and profiles assigned to the user.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific guidance on setting up budget responsibilities and related master data.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test transaction to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like OBD2 (for budget control settings) or S_ALR_87013558 (for budget reports) to check configurations and data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Support: If the issue persists after checking configurations and master data, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to resolve the GMBAPI105 error and ensure that the budgetary control settings are correctly configured in your SAP system.