How To Fix GMAVC067 - Overall budget of &2 exhausted for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 067

• Message text: Overall budget of &2 exhausted for several document items from item &1 on

What causes this issue?

The overall budget of the availability control ledger &V2& has been
consumed for several document items from item &V1& onward. Availability
control on incoming amounts raised this message for the following
combination of availability control ledger and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '067'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC067 - Overall budget of &2 exhausted for several document items from item &1 on ?

  The SAP error message GMAVC067 indicates that the overall budget for a specific budget structure has been exhausted for the specified document items. This typically occurs in the context of budget management within SAP's Public Sector Management (PSM) or Controlling (CO) modules, where budgetary controls are enforced.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total budget allocated for a particular budget item or cost center has been fully utilized. This means that the sum of all commitments and actual expenditures has reached or exceeded the budget limit.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect budget amounts or budget periods.
  Document Items: The error message specifies document items, indicating that one or more line items in a document (like a purchase order or a commitment) are attempting to exceed the available budget.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant budget structure. You can do this using transaction codes like S_ALR_87013558 (Budget/Actual/Commitment) or FMAVCR01 (Budget Availability Control).
  Adjust Budget: If the budget is indeed exhausted, you may need to increase the budget allocation for the relevant budget item or cost center. This can be done through the budget adjustment process.
  Check Document Items: Review the specific document items mentioned in the error message. Ensure that they are correctly classified and that their amounts are within the budget limits.
  Reallocate Funds: If possible, consider reallocating funds from other budget items that have surplus amounts to cover the shortfall.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or controlling team to ensure that any changes made are in compliance with organizational policies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as FMBB (Budgeting), FMAVC (Availability Control), and FMX1 (Change Budget).
  Budgeting Process: Understand the budgeting process within your organization, including how budgets are created, monitored, and adjusted.
  SAP Notes: Check for any SAP Notes related to budget management and error messages for additional guidance or known issues.
  Training: Consider training sessions or documentation on budget management in SAP to better understand how to manage budgets effectively and avoid such errors in the future.
  
  By following these steps, you should be able to resolve the GMAVC067 error and ensure that your budget management processes are functioning smoothly.