How To Fix GMAVC066 - Overall budget of &2 almost exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 066

• Message text: Overall budget of &2 almost exhausted for document item &1

What causes this issue?

The current budget consumption is &V2& less than the overall budget for
the document item &V1&. Availability control on incoming amounts raised
this message for the following combination of availability control
ledger and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '066'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC066 - Overall budget of &2 almost exhausted for document item &1 ?

  The SAP error message GMAVC066 indicates that the overall budget for a specific document item is nearly exhausted. This message is part of the budget control functionality in SAP, which is used to ensure that expenditures do not exceed the allocated budget.
  Cause:
  
  Budget Limit Reached: The primary cause of this error is that the overall budget for the specified document item is close to being fully utilized. This can happen if the actual expenditures have approached the budget limit set for that item.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or misallocation of funds.
  Multiple Document Items: If there are multiple document items consuming the same budget, the cumulative effect may lead to this warning.
  Budget Release: The budget may not have been released properly, or there may be restrictions on the budget that prevent further spending.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant cost center or internal order to see how much of the budget has been consumed and what remains.
  Adjust Budget: If necessary, consider increasing the budget for the document item if it is justified and aligns with financial policies.
  Reallocate Funds: If there are other areas with surplus budgets, consider reallocating funds to cover the shortfall.
  Check Document Item: Ensure that the document item is correctly configured and that there are no errors in the budget assignment.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on how to handle the situation.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like S_ALR_87013558 (Budget/Actual/Commitment) or S_ALR_87013542 (Budget Overview) to analyze budget consumption.
  Budget Control Settings: Review the settings in the configuration for budget control (transaction code SPRO) to ensure they are set up correctly.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to budget control and error messages.
  Documentation: Refer to SAP documentation for more details on budget management and control functionalities.
  
  By following these steps, you should be able to address the GMAVC066 error and manage your budget effectively.