How To Fix GMAVC068 - Overall budget exceeded by &2 for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 068

• Message text: Overall budget exceeded by &2 for several document items from item &1 on

What causes this issue?

The overall budget is exceeded by &V2& for several document items from
item &V1& onward. Availability control on incoming amounts raised this
message for the following combination of availability control ledger and
control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '068'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC068 - Overall budget exceeded by &2 for several document items from item &1 on ?

  The SAP error message GMAVC068 indicates that the overall budget has been exceeded for a specific document item. This message is part of the budget control functionality in SAP, which is used to ensure that expenditures do not exceed the allocated budget.
  Cause:
  The error occurs when the total amount of the document items exceeds the budget available for the specified cost center, internal order, or other budgetary object. This can happen due to:
  
  Budget Limitations: The budget for the specified period or object has been fully utilized or exceeded.
  Incorrect Budget Settings: The budget may not have been properly set up or released for the relevant period.
  Document Items: The individual items in the document may collectively exceed the budget, even if some items are within limits.
  Changes in Budget: If the budget was reduced after the document was created, it may lead to this error.
  
  Solution:
  To resolve the GMAVC068 error, you can take the following steps:
  
  
  Check Budget Availability:
  
  Use transaction codes like S_ALR_87013558 (Budget Availability) or FMAVCR01 (Budget Control) to check the current budget status for the relevant cost center or internal order.
  
  
  
  Adjust the Budget:
  
  If the budget is indeed exceeded, you may need to increase the budget allocation. This can be done through the budget adjustment process in SAP.
  
  
  
  Review Document Items:
  
  Analyze the document items to see if any adjustments can be made to reduce the total amount. This may involve changing quantities, prices, or splitting the document into multiple parts.
  
  
  
  Release Budget:
  
  Ensure that the budget has been properly released for the relevant period. If it is in a "parked" state, it may need to be released.
  
  
  
  Consult with Budget Owner:
  
  If you do not have the authority to change the budget, consult with the budget owner or financial controller to discuss possible solutions.
  
  
  
  Check for Errors in Document:
  
  Ensure that there are no errors in the document itself that might be causing the budget to appear exceeded.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB (Budgeting), FMAVCR01 (Availability Control), and S_ALR_87013558 (Budget Overview).
  Budget Control Configuration: Understanding how budget control is configured in your SAP system can help in troubleshooting similar issues in the future.
  SAP Notes: Check SAP Notes for any known issues or updates related to budget control and error messages.
  
  By following these steps, you should be able to identify the cause of the GMAVC068 error and implement a solution to resolve it.