How To Fix GMAVC069 - Overall budget of &2 almost exhausted for several document items

GMAVC069 - Overview

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 069

• Message text: Overall budget of &2 almost exhausted for several document items

What causes this issue?

The current budget consumption is &V2& less than the overall budget for
several document items from item &V1& onward. Availability control on
incoming amounts raised this message for the following combination of
availability control ledger and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '069'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC069 - Overall budget of &2 almost exhausted for several document items ?

  The SAP error message GMAVC069 indicates that the overall budget for a particular budget structure (identified by the budget structure number &2) is nearly exhausted. This message typically arises in the context of budget management within SAP's Public Sector Management (PSM) or Controlling (CO) modules, where budgetary controls are enforced to ensure that spending does not exceed allocated budgets.
  
  Cause:
  
  Budget Limit Reached: The overall budget for the specified budget structure is close to being fully utilized. This can happen if multiple documents (such as purchase orders, invoices, or other commitments) are consuming the budget.
  Incorrect Budgeting: The budget may not have been set up correctly, or there may be an oversight in the budget allocation process.
  High Volume of Transactions: A high volume of transactions against the budget can lead to rapid depletion of available funds.
  Budget Release Issues: If the budget has not been properly released or if there are restrictions on the