How To Fix GMAVC064 - Overall budget of &2 exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 064

• Message text: Overall budget of &2 exhausted for document item &1

What causes this issue?

The overall budget of the availability control ledger &V2& has been
consumed for the document item &V1&. Availability control on incoming
amounts raised this message for the following combination of
availability control ledger and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '064'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC064 - Overall budget of &2 exhausted for document item &1 ?

  The SAP error message GMAVC064 indicates that the overall budget for a specific document item has been exhausted. This error typically occurs in the context of budget management within the SAP system, particularly when using the Public Sector Management (PSM) or Controlling (CO) modules.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total budget allocated for a specific cost center, internal order, or project has been fully utilized. This means that any further postings against this budget will not be allowed until additional budget is allocated or existing commitments are reduced.
  Incorrect Budgeting: There may be a misconfiguration in the budget settings, such as incorrect budget limits or budget types.
  Commitments and Actuals: The commitments and actual expenditures may have exceeded the budgeted amount, leading to this error.
  Budget Release: The budget may not have been released properly, or there may be restrictions on the budget that prevent further usage.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant cost center, internal order, or project. You can do this using transaction codes like S_ALR_87013558 (Budget/Actual/Commitment Report) or S_ALR_87013542 (Budget Overview).
  Increase Budget: If the budget has been exhausted, consider increasing the budget allocation. This can be done through the budget adjustment process in the SAP system.
  Release Budget: Ensure that the budget has been properly released. If it is in a blocked state, you may need to release it.
  Adjust Commitments: Review and adjust any existing commitments that may be consuming the budget. This may involve canceling or reducing commitments that are no longer necessary.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or controlling team to understand the implications of changing budget allocations and to ensure compliance with financial policies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as FMBB (Budgeting), FMAVCR01 (Budget Availability Control), and FMF1 (Budget Transfer).
  Budget Types: Understand the different budget types and their configurations in your SAP system, as they can affect how budgets are managed and reported.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to budget management and error GMAVC064.
  Training and Documentation: Consider reviewing SAP training materials or documentation related to budget management to better understand how to manage budgets effectively within the system.
  
  By following these steps, you should be able to resolve the GMAVC064 error and manage your budget effectively in SAP.