How To Fix GMAVC063 - Overall budget of &2 almost exhausted for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 063

• Message text: Overall budget of &2 almost exhausted for &1

What causes this issue?

The current budget consumption is &V2& less than the overall budget for
the GM account assignment &V1&. Availability control on incoming amounts
raised this message for the following combination of availability
control ledger and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '063'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC063 - Overall budget of &2 almost exhausted for &1 ?

  The SAP error message GMAVC063 indicates that the overall budget for a specific budget structure (represented by &1) is nearly exhausted, with the remaining budget amount being represented by &2. This message is part of the budget control functionality in SAP, which is used to monitor and control budget consumption in various modules, particularly in Public Sector Management (PSM) and Controlling (CO).
  Cause:
  
  Budget Consumption: The error typically arises when the total expenditures or commitments against a budget exceed a predefined threshold, indicating that the budget is nearly exhausted.
  Threshold Settings: The system may have been configured with a specific threshold percentage (e.g., 90% of the budget) that triggers this warning message.
  Incorrect Budget Allocation: There may be issues with how the budget was allocated or planned, leading to faster-than-expected consumption.
  Unplanned Expenditures: Unexpected costs or expenditures that were not accounted for in the original budget can lead to this situation.
  
  Solution:
  
  Review Budget Status: Check the budget status in the relevant SAP transaction (e.g., S_ALR_87013558 for budget reports) to understand the current consumption and remaining budget.
  Adjust Budget: If necessary, consider increasing the budget allocation for the relevant budget structure if additional funds are available and justified.
  Analyze Expenditures: Investigate the expenditures to identify any unplanned costs or areas where spending can be controlled or reduced.
  Set Up Alerts: If this is a recurring issue, consider setting up alerts or notifications for budget consumption to proactively manage the budget.
  Consult with Stakeholders: Engage with relevant departments or stakeholders to discuss budgetary needs and adjustments.
  
  Related Information:
  
  Budget Control Configuration: Review the configuration settings for budget control in SAP to ensure they align with organizational policies and practices.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Budgeting (for budget adjustments)
  FMAVCR01: Budget Availability Control
  S_ALR_87013558: Budget Reports
  
  
  Documentation: Refer to SAP documentation or help resources for detailed guidance on budget management and control processes.
  User Roles: Ensure that users have the appropriate roles and authorizations to view and manage budgets effectively.
  
  By addressing the underlying causes and implementing the suggested solutions, you can effectively manage the budget and mitigate the occurrence of the GMAVC063 error message.