How To Fix GMAVC061 - Overall budget of &2 exhausted for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 061

• Message text: Overall budget of &2 exhausted for &1

What causes this issue?

The overall budget of the availability control ledger &V2& has been
consumed for the GM account assignment &V1&. Availability control on
incoming amounts raised this message for the following combination of
availability control ledger and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '061'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC061 - Overall budget of &2 exhausted for &1 ?

  The SAP error message GMAVC061 indicates that the overall budget for a specific budget structure (represented by &1) has been exhausted for a particular budget period (represented by &2). This error typically occurs in the context of budget management within SAP's Public Sector Management (PSM) or Controlling (CO) modules, where budgetary controls are enforced.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total expenditures or commitments against a budget have reached or exceeded the allocated budget amount.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or budget periods.
  Posting Errors: There could be erroneous postings that have not been accounted for in the budget, leading to an unexpected budget exhaustion.
  Budget Release Issues: The budget may not have been properly released or may have been reduced after commitments were made.
  
  Solution:
  
  Review Budget Status: Check the budget status for the relevant budget structure to confirm whether the budget has indeed been exhausted. This can be done using transaction codes like S_ALR_87013558 (Budget Overview) or S_ALR_87013559 (Budget/Actual/Commitment).
  Adjust Budget: If the budget is exhausted, consider increasing the budget amount if permissible. This can be done through the budget adjustment process.
  Check Commitments: Review any outstanding commitments or obligations that may not have been accounted for. Ensure that all postings are valid and necessary.
  Budget Release: Ensure that the budget has been properly released and is available for use. If it has been reduced, you may need to re-evaluate the budget allocations.
  Consult with Finance Team: If you are unsure about the budgetary controls or the implications of changing the budget, consult with your finance or controlling team for guidance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as:
  
  FMBB: Budgeting (for budget adjustments)
  FMAVCR01: Display budget consumption
  FMAVCR02: Display budget availability
  
  
  Budget Types: Understand the different types of budgets (e.g., annual, multi-year) and how they are structured in your organization.
  SAP Notes: Check for any SAP Notes related to budget management and error messages for additional troubleshooting steps or patches.
  Training: Consider training sessions on budget management in SAP to better understand how to manage budgets effectively and avoid such errors in the future.
  
  By following these steps, you should be able to address the GMAVC061 error and ensure proper budget management within your SAP system.