How To Fix GMAVC062 - Overall budget exceeded by &2 for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 062

• Message text: Overall budget exceeded by &2 for &1

What causes this issue?

The overall budget is exceeded by &V2& for the GM account assignment
&V1&. Availability control on incoming amounts raised this message for
the following combination of availability control ledger and control
object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '062'
INCLUDE GMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC062 - Overall budget exceeded by &2 for &1 ?

  The SAP error message GMAVC062 indicates that the overall budget has been exceeded for a specific commitment or expense. This message is part of the budget control functionality in SAP, which is used to ensure that spending does not exceed the allocated budget for a particular cost center, project, or other financial entity.
  Cause:
  The error occurs when a transaction (such as a purchase order, invoice, or other financial commitment) attempts to exceed the budget that has been set for a particular account or cost center. The message typically includes two placeholders:
  
  &1: This represents the specific budget item or cost center.
  &2: This indicates the amount by which the budget has been exceeded.
  
  Solution:
  To resolve the GMAVC062 error, you can take the following steps:
  
  
  Review the Budget: Check the budget settings for the relevant cost center or project. Ensure that the budget is sufficient to cover the planned expenses.
  
  
  Adjust the Budget: If the budget is indeed insufficient, you may need to increase the budget allocation. This can typically be done through a budget transfer or adjustment process in SAP.
  
  
  Modify the Transaction: If increasing the budget is not an option, consider modifying the transaction that is causing the error. This could involve reducing the amount of the purchase order or invoice to fit within the available budget.
  
  
  Check for Errors: Ensure that there are no errors in the budget configuration or in the transaction itself. Sometimes, incorrect account assignments or other configuration issues can lead to budget control errors.
  
  
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team. They can provide guidance on budget policies and procedures.
  
  
  Related Information:
  
  Budget Control Configuration: Familiarize yourself with the budget control settings in SAP, including how budgets are defined, monitored, and adjusted.
  Transaction Codes: You may need to use specific transaction codes to view or adjust budgets, such as:
  
  S_ALR_87013558: Budget/Actual/Commitment report.
  FMBB: Budgeting transaction for budget adjustments.
  
  
  SAP Notes: Check SAP Notes for any known issues or updates related to budget control and error messages.
  
  By following these steps, you should be able to address the GMAVC062 error and ensure that your transactions comply with the budgetary constraints set in your SAP system.