How To Fix GMAVC059 - Annual budget of &2 almost exhausted for several document items

GMAVC059 - Overview

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 059

• Message text: Annual budget of &2 almost exhausted for several document items

What causes this issue?

The current budget consumption is &V2& less than the annual budget for
several document items from item &V1& onward. Availability control on
incoming amounts raised this message for the following combination of
availability control ledger, fiscal year, and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '059'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

GMAVC059 - Details

• The SAP error message GMAVC059 indicates that the annual budget for a specific budget structure (identified by the budget structure number &2) is nearly exhausted. This message typically arises in the context of budgetary control within SAP, particularly when using the Public Sector Management (PSM) or Controlling (CO) modules.
  
  Cause:
  
  
  Budget Consumption: The error occurs when the total commitments and expenditures against the budget are approaching the limit set for the fiscal year. This can happen due to:
  
  High volume of transactions against the budget.
  Incorrect budget allocation or planning.
  Unanticipated expenses or commitments.
  
  
  
  Budget Configuration: The budget may not have been configured correctly, leading to an underestimation of required funds.
  
  
  Document Items: The error message specifies that several document items are contributing to the budget consumption, indicating that multiple transactions are affecting the budget.
  
  
  
  Solution:
  
  
  Review Budget Status: Check the current status of the budget for the specified budget structure. This can be done using transaction codes like