How To Fix GMAVC059 - Annual budget of &2 almost exhausted for several document items

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 059

• Message text: Annual budget of &2 almost exhausted for several document items

What causes this issue?

The current budget consumption is &V2& less than the annual budget for
several document items from item &V1& onward. Availability control on
incoming amounts raised this message for the following combination of
availability control ledger, fiscal year, and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '059'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC059 - Annual budget of &2 almost exhausted for several document items ?

  The SAP error message GMAVC059 indicates that the annual budget for a specific budget structure (identified by the budget structure number &2) is nearly exhausted. This message typically arises in the context of budgetary control within SAP, particularly when using the Public Sector Management (PSM) or Controlling (CO) modules.
  Cause:
  
  
  Budget Consumption: The error occurs when the total commitments and expenditures against the budget are approaching the limit set for the fiscal year. This can happen due to:
  
  High volume of transactions against the budget.
  Incorrect budget allocation or planning.
  Unanticipated expenses or commitments.
  
  
  
  Budget Configuration: The budget may not have been configured correctly, leading to an underestimation of required funds.
  
  
  Document Items: The error message specifies that several document items are contributing to the budget consumption, indicating that multiple transactions are affecting the budget.
  
  
  Solution:
  
  
  Review Budget Status: Check the current status of the budget for the specified budget structure. This can be done using transaction codes like S_ALR_87013558 (Budget/Actual/Commitment) or FMAVCR01 (Budget Availability Control).
  
  
  Adjust Budget: If the budget is indeed exhausted or nearly exhausted, consider:
  
  Increasing the budget allocation for the fiscal year if possible.
  Reallocating funds from other budget lines that may have surplus.
  
  
  
  Analyze Document Items: Review the specific document items that are causing the budget to be nearly exhausted. This can help identify if there are any unnecessary commitments or if certain transactions can be postponed.
  
  
  Budget Planning: For future periods, ensure that budget planning is more accurate by analyzing past expenditures and adjusting the budget accordingly.
  
  
  Consult with Finance Team: Engage with the finance or controlling team to understand the implications of the budget status and to strategize on how to manage the budget effectively.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget monitoring and reporting, such as:
  
  FMAVCR01: Availability Control
  S_ALR_87013558: Budget/Actual/Commitment Reports
  FMBB: Budgeting transactions
  
  
  Budgeting Process: Understand the budgeting process within your organization, including how budgets are created, approved, and monitored.
  SAP Notes: Check SAP Notes for any known issues or updates related to budget control and error messages.
  
  By following these steps, you should be able to address the GMAVC059 error and manage your budget more effectively.