How To Fix GMAVC057 - Annual budget of &2 exhausted for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 057

• Message text: Annual budget of &2 exhausted for several document items from item &1 on

What causes this issue?

The annual budget of the availability control ledger &V2& has been
consumed for several document items from item &V1& onward. Availability
control on incoming amounts raised this message for the following
combination of availability control ledger, fiscal year, and control
object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '057'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC057 - Annual budget of &2 exhausted for several document items from item &1 on ?

  The SAP error message GMAVC057 indicates that the annual budget for a specific budget item has been exhausted. This error typically occurs in the context of budget management within the SAP system, particularly when using the Public Sector Management (PSM) or Controlling (CO) modules.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total amount of budget allocated for the fiscal year (annual budget) has been fully utilized or exceeded for the specified budget item.
  Document Items: The error message specifies that the issue arises from one or more document items, indicating that the transactions being processed are attempting to consume budget amounts that are no longer available.
  Budget Control Settings: The budget control settings may be configured to prevent any further postings once the budget is exhausted.
  
  Solution:
  
  Review Budget Availability: Check the budget availability for the specified budget item. You can do this by navigating to the budget management reports or transaction codes like S_ALR_87013558 (Budget Availability Control).
  Adjust Budget: If necessary, you may need to adjust the budget by increasing the budget allocation for the relevant budget item. This can be done through the budget planning transactions (e.g., FMBB, FMAVCR01).
  Reallocate Funds: If there are other budget items with available funds, consider reallocating funds to cover the exhausted budget item.
  Check Document Items: Review the document items that are causing the error to ensure they are valid and necessary. If some items can be postponed or canceled, that may help resolve the issue.
  Change Budget Control Settings: If appropriate, you can modify the budget control settings to allow for over-expenditure, but this should be done with caution and in accordance with organizational policies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Budgeting - Change
  FMAVCR01: Availability Control - Display
  S_ALR_87013558: Budget Availability Control Report
  
  
  Budget Types: Understand the different types of budgets (e.g., annual, quarterly) and how they are set up in your organization.
  User Roles: Ensure that you have the necessary authorizations to view and modify budget information.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for budget management processes.
  
  By following these steps, you should be able to address the GMAVC057 error and manage your budget effectively within the SAP system.