How To Fix GMAVC058 - Annual budget exceeded by &2 for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 058

• Message text: Annual budget exceeded by &2 for several document items from item &1 on

What causes this issue?

The annual budget is exceeded by &V2& for several document items from
item &V1& onward. Availability control on incoming amounts raised this
message for the following combination of availability control ledger,
fiscal year, and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '058'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC058 - Annual budget exceeded by &2 for several document items from item &1 on ?

  The SAP error message GMAVC058 indicates that the annual budget has been exceeded for a specific document item. This message is part of the budget control functionality in SAP, which is used to ensure that spending does not exceed the allocated budget for a given period.
  Cause:
  The error occurs when the total amount of the document items exceeds the available budget for the specified fiscal year. This can happen due to various reasons, such as:
  
  Incorrect Budget Allocation: The budget for the fiscal year may not have been set correctly or may be insufficient for the planned expenditures.
  Multiple Document Items: If there are multiple items in a document, the cumulative total may exceed the budget even if individual items do not.
  Changes in Budget: If the budget was reduced after the document items were created, it may lead to this error.
  Incorrect Document Type: The document type may not be configured correctly for budget control.
  
  Solution:
  To resolve the GMAVC058 error, you can take the following steps:
  
  
  Check Budget Availability:
  
  Go to the budget management transaction (e.g., S_ALR_87013558) to check the current budget status and see if the budget for the relevant cost center or internal order is indeed exceeded.
  
  
  
  Adjust the Budget:
  
  If the budget is insufficient, consider increasing the budget allocation for the relevant cost center or internal order. This can be done through the budget adjustment transaction (e.g., FMBB).
  
  
  
  Review Document Items:
  
  Review the document items to ensure that they are correctly entered and that their amounts are accurate. If there are any errors, correct them.
  
  
  
  Split Document Items:
  
  If possible, split the document into multiple entries that do not exceed the budget limit.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about budget allocations or adjustments, consult with your finance or controlling team for guidance.
  
  
  
  Check Configuration:
  
  Ensure that the configuration for budget control is set up correctly in the system. This includes checking the settings for the relevant document types and budget types.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB (Budgeting), S_ALR_87013558 (Budget Overview), and FMAVC (Budget Control).
  SAP Notes: Check SAP Notes for any known issues or updates related to budget control and error messages.
  Documentation: Review SAP documentation on budget management and controlling to understand the underlying processes and configurations.
  
  By following these steps, you should be able to identify the cause of the GMAVC058 error and implement a solution to resolve it.