How To Fix GMAVC056 - Annual budget of &2 almost exhausted for document item &1

GMAVC056 - Overview

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 056

• Message text: Annual budget of &2 almost exhausted for document item &1

What causes this issue?

The current budget consumption is &V2& less than the annual budget for
the document item &V1&. Availability control on incoming amounts raised
this message for the following combination of availability control
ledger, fiscal year, and control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '056'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC056 - Annual budget of &2 almost exhausted for document item &1 ?

  The SAP error message GMAVC056 indicates that the annual budget for a specific budget item is nearly exhausted. This message is part of the budget control functionality in SAP, which helps organizations manage their financial resources effectively.
  
  Cause:
  The error occurs when a transaction (such as a purchase order, commitment, or expense) is being processed, and the system detects that the budget for the specified item is close to being fully utilized. The message typically includes:
  
  &1: The document item (e.g., a specific purchase order or commitment).
  &2: The budget code or budget item that is nearly exhausted.
  
  
  Solution:
  To resolve this issue, you can take several steps:
  
  
  Review the Budget: Check the budget allocation for the specific budget item. You can do this by navigating to the budget management reports in SAP (e.g., transaction codes like S_ALR_87013558 or S_ALR_87013559).
  
  
  Increase the Budget: If the budget is indeed exhausted or nearly exhausted, consider increasing the budget allocation for