How To Fix GMAVC055 - Annual budget exceeded by &2 for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 055

• Message text: Annual budget exceeded by &2 for document item &1

What causes this issue?

The annual budget is exceeded by &V2& for the document item &V1&.
Availability control on incoming amounts raised this message for the
following combination of availability control ledger, fiscal year, and
control object:
&V3&&V4&
<ZH>Note:</> The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.
DEFINE &N& = '055'
INCLUDE GMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC055 - Annual budget exceeded by &2 for document item &1 ?

  The SAP error message GMAVC055 indicates that the annual budget has been exceeded for a specific document item. This message is part of the budget control functionality in SAP, which is used to ensure that expenditures do not exceed the allocated budget.
  Cause:
  The error occurs when a transaction (such as a purchase order, commitment, or expense) attempts to exceed the budget set for a specific fiscal year or period. The message provides two key pieces of information:
  
  &1: This represents the document item that is causing the error.
  &2: This indicates the amount by which the budget has been exceeded.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review the Budget:
  
  Check the budget allocation for the relevant cost center, internal order, or project. Ensure that the budget is sufficient to cover the planned expenditures.
  
  
  
  Adjust the Budget:
  
  If the budget is indeed insufficient, you may need to increase the budget allocation. This can typically be done through a budget transfer or a budget supplement process, depending on your organization's policies.
  
  
  
  Modify the Document:
  
  If the expenditure is not necessary, consider modifying the document item to reduce the amount or cancel it if it is no longer needed.
  
  
  
  Check for Errors:
  
  Ensure that there are no errors in the budget configuration or in the document itself that might be causing the discrepancy.
  
  
  
  Consult with Finance:
  
  If you are unsure about how to proceed, consult with your finance department or the team responsible for budget management. They can provide guidance on how to handle budget overruns and the appropriate steps to take.
  
  
  
  Related Information:
  
  Budget Control Configuration: Familiarize yourself with the configuration settings for budget control in SAP, which can be found in the Customizing settings under Public Sector Management (PSM) or Controlling (CO).
  Transaction Codes: You may need to use transaction codes such as FMBB (Budgeting) or FMAVCR01 (Display Budget Availability Control) to review and manage budgets.
  Documentation: Refer to SAP documentation or help files for more detailed information on budget control and error messages.
  
  By following these steps, you should be able to address the GMAVC055 error and ensure that your budget management processes are functioning correctly.